Executive Assistant to CEO

Key Responsibilities

1. Executive & Administrative Support

• Manage and coordinate the CEO’s calendar, meetings, travel arrangements, and administrative matters
• Handle confidential personal and business matters with professionalism and discretion
• Prepare meeting materials, minutes, and follow-up action items

2. Communication & Coordination

• Serve as the primary liaison between the CEO and internal/external stakeholders
• Consolidate, filter, and structure information for CEO review
• Track communication threads and ensure timely responses and follow-ups

3. Business & Project Support

• Track and monitor business projects across departments
• Coordinate cross-functional teams to ensure timely execution
• Provide structured updates and progress reports to the CEO
• Identify risks or bottlenecks and proactively propose solutions

4. Analytical & Organizational Excellence

• Prepare reports, summaries, and basic business analysis
• Maintain dashboards or tracking sheets for key initiatives
• Manage multiple projects simultaneously with strong prioritization skills

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Requirements

• Bachelor’s Degree (minimum) in Business Administration or related field
• Bilingual in English and Mandarin preferred, as the role involves regular communication with Mandarin-speaking clients, suppliers, and regional stakeholders.
• Minimum 3 years of relevant working experience
• Valid Singapore Driving License is required
• Strong business acumen and detail-oriented mindset
• Proficiency in Microsoft Office (Excel, PowerPoint, Word)
• Strong reporting and basic data analysis capability
• Excellent organizational and multi-tasking skills

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