Executive Assistant to CEO

Secretary/ Executive Assistant to the CEO

Location: Chennai, Tamil Nadu.
Employment Type: Full-Time, Work from Office (WFO).
Reporting To: Chief Executive Officer (CEO)

About the Role:

We are looking for a highly organised, proactive, and dependable Secretary to the CEO to provide direct administrative and organisational support to the CEO. The ideal candidate will be responsible for managing the CEO's schedule, coordinating meetings, setting reminders, handling correspondence, maintaining records, and ensuring that the CEO's day-to-day activities run smoothly and efficiently.

This role requires someone who is detail-oriented, discreet, highly responsive, and capable of managing multiple priorities while working in a fast-paced environment.

Key Responsibilities:

• Manage and maintain the CEO's daily calendar, appointments, meetings, and commitments.
• Schedule, coordinate, reschedule, and confirm meetings on behalf of the CEO.
• Set reminders and follow-ups for important meetings, tasks, deadlines, and commitments.
• Coordinate meeting logistics, including timings, locations, attendees, and required materials.
• Maintain a clear and organised daily and weekly schedule for the CEO.
• Handle routine correspondence, messages, and communications on behalf of the CEO when required.
• Take meeting notes, maintain records, and follow up on action items where necessary.
• Coordinate with employees, clients, vendors, and external contacts on behalf of the CEO.
• Ensure the CEO is adequately prepared for upcoming meetings, appointments, and engagements.
• Maintain important documents, files, contacts, and records in an organised manner.
• Assist with travel arrangements, itineraries, bookings, and other logistical requirements when required.
• Monitor pending tasks and commitments and proactively remind the CEO about important follow-ups.
• Handle confidential and sensitive information with complete discretion.
• Perform general administrative and secretarial duties as required by the CEO.
• Anticipate the CEO's administrative needs and take initiative without requiring constant supervision.

Requirements:

• Excellent command of the English language is critical for this role. The candidate must possess strong written and spoken English skills, with the ability to communicate clearly, confidently, professionally, and effectively.
• Strong verbal and written communication skills, including professional email and correspondence writing.
• Prior experience as a Secretary, Personal Assistant, Executive Assistant, or in a similar administrative role is preferred.
• Excellent organisational and time-management skills.
• Proficiency in email, calendars, Microsoft Office/Google Workspace, and other productivity tools.
• Ability to manage multiple tasks and priorities simultaneously.
• Strong attention to detail and follow-through.
• Professional, punctual, and presentable.
• Ability to maintain confidentiality and exercise sound judgement.
• Proactive attitude with the ability to anticipate requirements.
• Ability to work independently and respond quickly to changing priorities.

Ideal Candidate:

The ideal candidate is someone who keeps the CEO organised, informed, and on schedule. You should be comfortable taking ownership of administrative responsibilities, following up on pending matters, remembering important details, and ensuring that nothing important is missed.

You must be a confident and articulate communicator with an excellent command of English, both written and spoken. The ability to communicate professionally with the CEO, employees, clients, and external stakeholders is essential to the role.

Reliability, discretion, responsiveness, excellent communication skills, and strong organisational abilities are essential for this position.

Salary is not a constraint for the ideal candidate.

Pay: From ₹35,000.00 per month

Application Question(s):

• Can you join immediately?

Language:

• English (Required)

Location:

• Chennai, Tamil Nadu (Chennai, Chennai District) (Required)

Work Location: In person