Executive Assistant To CEO

Role & responsibilities

Executive Support & Coordination :

• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Manage the CEO's calendar, appointments, meetings, travel arrangements, and daily schedule.
• Accompany the CEO for client meetings, business reviews, site visits, vendor meetings, and industry events whenever required.
• Shadow the CEO to ensure seamless execution of priorities and day-to-day activities.
• Provide end-to-end executive and administrative support.
• Coordinate meetings, prepare agendas, record Minutes of Meeting (MoM), and track action items until closure.
• Ensure timely follow-ups on key business commitments and strategic initiatives.

Business Coordination :

• Coordinate with customers, vendors, consultants, and internal departments for ongoing business activities.
• Liaise with Sales, Service, Finance, HR, Operations, Warehouse, and other departments to ensure smooth execution.
• Maintain effective communication across teams and ensure timely completion of assigned deliverables.
• Manage scheduling, reporting, documentation, and business communication through digital platforms.

Documentation & Communication:

• Draft, edit, and proofread emails, reports, presentations, business proposals, and official correspondence.
• Maintain organized records, documentation, files, and MIS reports.
• Prepare presentations and management reports for leadership meetings.

Research & Decision Support:

• Conduct research on market trends, competitors, vendors, customers, and business opportunities.
• Prepare executive summaries, reports, and analytical insights for management review.
• Provide structured recommendations to support strategic decision-making.

Reporting & MIS:

• Prepare and submit periodic reports, including:
• Executive summaries
• Performance tracking reports
• Expense reports
• MIS and dashboard reports
• Monitor project progress and provide regular status updates to the CEO.

Project Management :

• Support execution of strategic projects and organizational initiatives.
• Drive cross-functional coordination to ensure timely completion of projects.
• Track deliverables, dependencies, and milestones across multiple assignments.
• Identify opportunities to improve operational efficiency and business processes.

Confidentiality & Professionalism :

• Handle highly confidential business information with complete discretion.
• Ensure secure handling of sensitive documents, communications, and executive data.
• Maintain professionalism while interacting with senior leadership, clients, and external partners.

Problem Solving & Operational Support

• Anticipate potential challenges and proactively resolve issues.
• Handle dynamic priorities, urgent requests, and last-minute changes with flexibility.
• Provide decision-support inputs and business coordination whenever required.

Preferred Profile

• 6 to 8 years of experience as an Executive Assistant supporting CXOs, Directors, or CEOs.
• MBA or Postgraduate qualification preferred.
• Experience in handling executive calendars, travel management, presentations, MIS, and cross-functional coordination.
• Exposure to project management and business operations will be an added advantage.