Executive Assistant To CEO

Position: Executive Assistant to CEO; Department: Management Office; Reporting To: CEO; Location: Noida; Experience Required: 3 6 Years; Employment Type: Full-time.

Job Summary

We are looking for a highly organized, proactive, and professional Executive Assistant to the CEO to provide comprehensive administrative, coordination, and executive support. The role will involve managing the CEO's calendar, meetings, communications, follow-ups, documentation, and coordination with internal departments and external stakeholders.

The ideal candidate should have excellent communication and organizational skills, strong follow-up capabilities, a high level of confidentiality, and the ability to manage multiple priorities in a fast-paced business environment.

Key Responsibilities

• Manage the CEO's calendar, appointments, meetings, and schedules.

• Coordinate and schedule internal and external meetings on behalf of the CEO.

• Prepare meeting agendas, Minutes of Meeting (MoM), presentations, reports, and briefing documents.

• Track meeting action points and ensure timely follow-up and closure of assigned tasks.

• Coordinate with various departments and senior management on behalf of the CEO.

• Maintain complete confidentiality and discretion while handling sensitive information.

• Draft and review emails, letters, official communications, and other business documents.

• Maintain organized records of important documents, reports, presentations, and correspondence.

• Track important deadlines, commitments, and pending matters requiring the CEO's attention.

• Assist the CEO in preparing MIS reports, management dashboards, and business updates.

• Coordinate with clients, vendors, consultants, business partners, and other external stakeholders whenever required.

• Support the CEO during meetings by recording key decisions, action points, and responsibilities.

• Follow up with respective department heads on pending action items and provide timely status updates to the CEO.

• Arrange travel, accommodation, transportation, and other logistics for the CEO as required.

• Manage incoming and outgoing communications and ensure timely follow-up and responses.

• Assist in preparing presentations and business documents using MS Word, MS Excel, and MS PowerPoint.

• Conduct basic research and compile relevant information to support management decisions.

• Support the CEO in monitoring key priorities, deadlines, and business-related follow-ups.

• Handle other responsibilities and special assignments entrusted by the CEO.

  Required Skills & Competencies

• Excellent verbal and written communication skills.

• Strong organizational and time-management abilities.

• Excellent follow-up, coordination, and task-management skills.

• High level of confidentiality and discretion.

• Strong attention to detail.

• Ability to multitask and work effectively under pressure.

• Professional personality with strong interpersonal and communication skills.

• Strong drafting, documentation, and presentation skills.

• Good command of MS Office, including Word, Excel, PowerPoint, and MS Outlook.

• Ability to coordinate effectively with senior management and multiple departments.

• Proactive approach with strong ownership and problem-solving abilities.

• Ability to work independently and manage multiple priorities efficiently.

  Qualification

• Bachelor s degree in Business Administration, Management, Commerce, or a related field .

• MBA/PGDM or any relevant professional qualification will be an added advantage.

  Preferred Experience

• 3 6 years of relevant experience as an Executive Assistant, Management Executive, Personal Assistant, or in a similar role , preferably supporting a CEO, Director, or senior management.

• Experience in a manufacturing, technology, engineering, infrastructure, or corporate environment will be preferred.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.