Executive Assistant to CEO

Overview

We are seeking a highly organised, experienced and detail oriented individual.

This dynamic role offers the opportunity to be the right hand in a fast-paced environment, ensuring seamless daily operations and effective communication across all levels of the organization.

The ideal candidate will demonstrate a passion for administrative excellence, possess strong organizational skills, and thrive in a multitasking environment.

Responsibilities

• Manage and maintain the CEO’s calendar using Microsoft Outlook Calendar, scheduling meetings, appointments, and travel arrangements efficiently.
• Prepare, proofread, and edit correspondence, reports, and presentations to ensure clarity and accuracy.
• Organize and maintain files, records, and documents through meticulous filing systems both physically and digitally using Google Workspace and Microsoft Office tools.
• Assist with bookkeeping tasks using QuickBooks, including data entry, invoicing, expense tracking, and basic financial record keeping.
• Support front desk responsibilities by greeting visitors, managing office supplies inventory, and providing exceptional customer service to internal teams and external clients.
• Utilize DocuSign for electronic signatures on contracts and important documents to streamline approval processes.
• Perform clerical duties such as typing correspondence, proofreading documents for accuracy, and managing data entry tasks with precision.

Requirements

• Proven experience in an administrative or office support role with at least some clerical or executive assistant responsibilities.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Excellent communication skills with professional phone etiquette and customer service experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Drive), Microsoft Outlook Calendar, and familiarity with multi-line phone systems.
• Experience with QuickBooks for bookkeeping tasks such as invoicing and expense management.
• Ability to perform data entry accurately while maintaining attention to detail; proficiency in proofreading is essential.
• Office experience that includes filing systems, front desk duties, and general administrative support.
• Knowledge of DocuSign or similar electronic signature platforms is a plus.
• Typing speed of at least 50 words per minute preferred; familiarity with office equipment such as printers, scanners, and fax machines is advantageous.

Important !!!! To APPLY send in your resume with 1 word in the subject line that describes your best quality. Resumes that do not follow this guideline will not be considered.

Pay: $42,933.34-$91,095.99 per year

Benefits:

• Casual dress
• Company car
• On-site parking
• Paid time off
• Relocation assistance
• Work from home

Work Location: In person