Executive Assistant to CEO

Industry: Pre-Engineered Buildings (PEB) | Design, Manufacturing & Project Execution
Department: Office of the CEO / Corporate
Location: Faridabad / On-site
Experience: 1–3 Years | Freshers with a strong background may also apply
Employment Type: Full-time
Reporting To: Chief Executive Officer

Job Summary

We are looking for a proactive and organised Executive Assistant to the CEO to support the day-to-day coordination of a growing PEB business. The role involves CEO office coordination, business development support, technical/drawing coordination, project tracking, MIS preparation, documentation and follow-ups.

The candidate will work closely with the CEO and coordinate with Design, Estimation, Production, Procurement, Projects, Finance, HR, clients, consultants and vendors. The role does not involve design/detailing but requires the ability to read and coordinate basic technical drawings and project documents.

Key Responsibilities

• Maintain enquiry, client, project and action-point trackers.
• Support the CEO with meeting preparation, reminders, minutes and follow-ups.
• Coordinate with internal departments to collect information and ensure timely submissions.
• Maintain drawing registers, revision records and approval status.
• Track project progress including design, production, dispatch, erection, billing and collections.
• Assist in preparing proposals, quotations, tenders and presentations.
• Prepare weekly/monthly MIS and management reports for CEO review.
• Maintain company profiles, project references, marketing documents and client databases.
• Coordinate meetings with clients, consultants, vendors and internal teams.
• Maintain project and commercial documentation, including work orders, amendments, claims, BGs and insurance records.
• Follow up on pending approvals, deadlines, project delays and other critical action points.
• Assist with marketing activities, exhibitions, LinkedIn/website content and business-development initiatives.
• Handle confidential business, commercial and employee information with discretion.
• Support general coordination and administrative activities of the CEO's office.

Qualification & Experience

• Graduate / B.Tech / Diploma in Civil Engineering, Architecture or Construction Management.
• 1–3 years of relevant experience preferred; freshers may also be considered based on skills and potential.
• Experience in PEB, structural steel, construction, EPC or infrastructure will be an advantage.
• Strong knowledge of MS Excel, Word and PowerPoint.
• Ability to read and mark up PDF/AutoCAD drawings.
• Good written and verbal communication skills.
• Familiarity with ERP/CRM, tender portals and document-management systems is desirable.
• Willingness to travel to client offices, project sites and manufacturing plants when required.

Key Skills

Executive Coordination | MIS Reporting | MS Excel | Documentation | Project Tracking | Drawing Coordination | Business Development Support | Communication | Follow-up & Coordination | Time Management

Candidate Profile

The ideal candidate should be highly organised, responsible, proactive and willing to learn the technical aspects of the PEB industry. Strong follow-up ability, accuracy, communication skills and the ability to coordinate with multiple departments are essential.

Growth & Career Progression

This is a junior/entry-level position offering broad exposure to the PEB business and direct interaction with multiple functions. Based on performance and capability, the candidate can progress to:

• Executive Assistant to CEO / Senior Executive Assistant – within approximately 2 years
• Business Development Executive
• Project Coordinator / PMO Executive
• Documentation & Drawing Control In-charge

The role provides an opportunity to develop expertise across business development, project management, technical coordination, documentation and CEO office operations.

Pay: ₹14,553.85 - ₹35,000.56 per month

Benefits:

• Paid sick time
• Provident Fund

Work Location: In person