Executive Assistant to CEO

job Summary

We are looking for a highly organized, confident, and professional Assistant to the CEO who can manage communication, coordination, scheduling, and day-to-day executive support. The candidate will regularly communicate with vendors, clients, business partners, and internal teams, including international stakeholders.

Key Responsibilities

Provide day-to-day administrative and executive support to the CEO.

Manage and coordinate the CEO’s emails, calls, meetings, appointments, and follow-ups.

Communicate professionally with vendors, clients, suppliers.

Coordinate with internal teams and ensure timely follow-up on tasks assigned by the CEO.

Handle communication with international clients and partners through email, phone, and online meetings.

Draft professional emails, messages, presentations, reports, and business correspondence.

Schedule and coordinate meetings, including international calls across different time zones.

Follow up with vendors and stakeholders on quotations, orders, payments, deliveries, and other business matters.

Maintain confidentiality of sensitive business and personal information.

Prepare meeting agendas, take notes when required, and track action items.

Help the CEO stay organized by maintaining calendars, task lists, deadlines, and priorities.

Coordinate travel arrangements, meetings, and other requirements for the CEO when needed.

Support the CEO in business-related coordination and special projects.

Required Skills & Qualifications

Excellent spoken and written English.

Strong professional email-writing and communication skills.

Confident in speaking with international clients, vendors, and business partners.

Excellent coordination, follow-up, and organizational skills.

Strong interpersonal and relationship-management abilities.

Good knowledge of MS Office / Google Workspace.

Ability to manage confidential information with discretion.

Ability to multitask, prioritize, and work under deadlines.

Experience

2–5 years of experience as an Assistant will be preferred.

Experience dealing with international clients or vendors is an advantage.

Pay: ₹25,000.00 - ₹30,000.00 per month

Work Location: In person