Executive Assistant to CEO

Executive Assistant to CEO

Company: Maya Marine & Logistics
Location: Ahmedabad
Experience: 2–5 years
Salary: Rs. 15,000 – 20,000 per month
Reports to: Chief Executive Officer (CEO)
Employment type: Full-time

About the Role
We are looking for a proactive, well-organised Executive Assistant to support our CEO in daily business operations. The role involves managing the CEO's schedule, communication, and documentation, and coordinating with internal departments, clients, and external stakeholders.

Key Responsibilities

Calendar and Schedule Management

• Manage the CEO's calendar, appointments, meetings, and travel plans
• Schedule and coordinate internal and external meetings, including video calls
• Make travel bookings, accommodation, and itinerary arrangements

Communication and Correspondence

• Handle the CEO's emails, calls, and correspondence professionally
• Draft letters, emails, notices, and internal communications for the CEO's approval
• Act as the point of contact between the CEO and employees, clients, vendors, and partners

Meetings and Follow-ups

• Prepare meeting agendas, take minutes, and circulate action points
• Follow up with departments on tasks, deadlines, and decisions assigned by the CEO
• Track pending action items and give the CEO regular status updates

Documentation and Reporting

• Prepare reports, presentations, and MIS in Excel and PowerPoint
• Maintain confidential files, records, and documents in an organised manner
• Compile information and data from different departments for management review

Coordination and Administration

• Coordinate with HR, Accounts, Operations, and other departments on CEO-related matters
• Handle guest and client visits, including hospitality arrangements
• Support in organising company events, conferences, and business meetings
• Handle personal and business errands of the CEO as required

Requirements

• Graduate in any discipline (BBA, BCom, or MBA preferred)
• 2–5 years of experience as an Executive Assistant, Personal Assistant, or Secretary to a senior leader
• Strong written and spoken English, Hindi, and Gujarati
• Proficient in MS Office (Word, Excel, PowerPoint) and email etiquette
• Excellent organisational and time management skills
• High level of confidentiality, discretion, and professionalism
• Willingness to travel occasionally when required
• Experience in marine, shipping, logistics, or a corporate office will be an added advantage

Pay: ₹15,000.00 - ₹20,000.00 per month

Benefits:

• Provident Fund

Work Location: In person