Executive Assistant to CEO

About the Role

GST International is hiring an Executive Assistant to support our CEO, who is based in Saudi Arabia. This is a remote-support role in structure, you will be physically based in our Gujranwala office, working closely with the CEO by phone, voice notes, WhatsApp, and email across time zones to manage his schedule, communications, and follow-ups. You are the person who makes sure nothing the CEO asks for gets lost, forgotten, or delayed.

This role requires strong independent judgment, discretion, and the ability to turn quick verbal instructions into organized, completed action, not someone who needs constant hand-holding or written step-by-step direction.

Key Responsibilities

• Manage the CEO's calendar, meetings, and calls across Pakistan/Saudi/ UAE time zones
• Receive instructions via voice notes, WhatsApp, or calls and convert them into clear, tracked action items
• Draft, proofread, and send professional correspondence (emails, letters, messages) on the CEO's behalf
• Coordinate between the CEO and department heads/managers to follow up on pending items and deadlines
• Prepare summaries, reports, or briefing notes before meetings or calls
• Track outstanding tasks and proactively follow up rather than waiting to be asked
• Handle sensitive and confidential information with discretion
• Coordinate travel arrangements, documentation, or logistics as needed
• Maintain organized records of correspondence, decisions, and follow-ups
• Act as a point of contact between the CEO and internal teams when he is unavailable or traveling

What We Are Looking For

• Strong written and spoken English, you will be drafting professional communications regularly
• Excellent organizational skills and the ability to manage multiple ongoing tasks without things slipping through
• Comfortable working with an executive who communicates informally and quickly (voice notes, short instructions) and can translate that into structured follow-through
• Discretion and trustworthiness, this role involves confidential business and personal matters
• Availability to be responsive outside strict 9-to-5 hours when needed, given the cross-time-zone nature of the role
• Prior experience as an Executive Assistant, Personal Assistant, or in a similar coordination/admin role is preferred but not mandatory for the right candidate
• Comfortable with WhatsApp, email, and basic office software (MS Office/Google Workspace) as primary work tools

What This Role Is NOT

• This is not a walk-in-and-wait-for-instructions admin job, you are expected to track and follow up proactively
• This is not a role where you will physically manage the CEO's day-to-day desk or greet visitors for him, the CEO is based in Saudi Arabia; this is remote coordination from our Gujranwala office
• This is not a 9-to-5-only role with zero flexibility, occasional availability outside standard hours is part of supporting an executive across time zones
• We do not require any payment, deposit, or purchase of equipment at any stage of our hiring process

Salary

Negotiable and open to discussion for a strong candidate with proven executive support experience.

How to Apply

Send your CV to [email protected] with the subject line "Executive Assistant to CEO — [Your Name]." Shortlisted candidates will be contacted directly for an interview.

Location: Gujranwala, Pakistan
Job Type: Full-time, On-site

Pay: Rs30,000.00 - Rs55,000.00 per month

Work Location: In person