Executive Assistant to CEO

About the Role

GST International is hiring an Executive Assistant to support our CEO, who is based in Saudi Arabia. This is a remote-support role in structure, you will be physically based in our Gujranwala office, working closely with the CEO by phone, voice notes, WhatsApp, and email across time zones to manage his schedule, communications, and follow-ups. You are the person who makes sure nothing the CEO asks for gets lost, forgotten, or delayed.

This role requires strong independent judgment, discretion, and the ability to turn quick verbal instructions into organized, completed action, not someone who needs constant hand-holding or written step-by-step direction.

Key Responsibilities

Manage the CEO's calendar, meetings, and calls across Pakistan/Saudi/ UAE time zones

Receive instructions via voice notes, WhatsApp, or calls and convert them into clear, tracked action items

Draft, proofread, and send professional correspondence (emails, letters, messages) on the CEO's behalf

Coordinate between the CEO and department heads/managers to follow up on pending items and deadlines

Prepare summaries, reports, or briefing notes before meetings or calls

Track outstanding tasks and proactively follow up rather than waiting to be asked

Handle sensitive and confidential information with discretion

Coordinate travel arrangements, documentation, or logistics as needed

Maintain organized records of correspondence, decisions, and follow-ups

Act as a point of contact between the CEO and internal teams when he is unavailable or traveling

What We Are Looking For

Strong written and spoken English, you will be drafting professional communications regularly

Excellent organizational skills and the ability to manage multiple ongoing tasks without things slipping through

Comfortable working with an executive who communicates informally and quickly (voice notes, short instructions) and can translate that into structured follow-through

Discretion and trustworthiness, this role involves confidential business and personal matters

Availability to be responsive outside strict 9-to-5 hours when needed, given the cross-time-zone nature of the role

Prior experience as an Executive Assistant, Personal Assistant, or in a similar coordination/admin role is preferred but not mandatory for the right candidate

Comfortable with WhatsApp, email, and basic office software (MS Office/Google Workspace) as primary work tools

What This Role Is NOT

This is not a walk-in-and-wait-for-instructions admin job, you are expected to track and follow up proactively

This is not a role where you will physically manage the CEO's day-to-day desk or greet visitors for him, the CEO is based in Saudi Arabia; this is remote coordination from our Gujranwala office

This is not a 9-to-5-only role with zero flexibility, occasional availability outside standard hours is part of supporting an executive across time zones

We do not require any payment, deposit, or purchase of equipment at any stage of our hiring process

Salary

Negotiable and open to discussion for a strong candidate with proven executive support experience.

Location: Gujranwala, Pakistan

Job Type: Full-time, On-site

Work Location: In person

Work Location: In person