Executive Assistant to CEO

About Firefly Group:

Firefly Group (formerly JYT eCommerce) is a multi-brand food & beverage incubator building and scaling leading Thai and Southeast Asian F&B concepts — including HAAB (Thai Egg Cake), YogurBara (Korean Yogurt), Haroy (Hat-Yai Fried Chicken), Layers (Cheesecake) and Sushi Pop (Sushi Push Pop). We operate with a data-driven, centralized production model and grow through flagship stores, pop-ups, and franchise formats across Thailand, Malaysia, and beyond.

Position: Executive Assistant to CEO
Type of Employment: Full-time
Location: Dragon Town, Pathum Wan, Bangkok
Working Time: Mon - Fri, 10 AM - 7 PM (Negotiable)

Key Responsibilities:

1. External & Partner Management:

• Executive Representation: Act as a key liaison representing the CEO by developing a deep understanding of their vision and working style; accompany the CEO to industry events, high-level meetings, or represent them as designated.
• Meeting Preparation & Management: Coordinate and prepare meeting agendas, gather necessary briefing materials, take concise meeting minutes, and track follow-up action items.
• Stakeholder Negotiation: Handle preliminary negotiations with partners, vendors, and external organizers to safeguard the CEO's and organization’s interests.

2. Speaker & Event Management:

• Event Evaluation & Selection: Screen, evaluate, and select speaking engagements or event invitations for the CEO, exercising sound decision-making authority based on company goals.
• Content & Material Preparation: Conceptualize and develop presentation decks, talk scripts, and supporting materials tailored to specific audience profiles and event objectives.
• On-site Coordination: Manage logistics and liaison with event organizers on the day to ensure seamless execution.

3. Personal & Administrative Support:

• Calendar Management: Proactively manage and streamline the CEO’s complex schedule, prioritizing appointments and resolving scheduling conflicts effectively.
• Slide & Graphic Design: Craft polished, high-impact presentation decks (PowerPoint, Keynote, Canva) and basic graphic materials needed for internal and external communications.
• Personal Support: Assist with personal administrative tasks and ad-hoc assignments to optimize the CEO’s daily operations.

Qualifications:

• Experience: 1–3 years of professional experience as an Executive Assistant, Account Executive (AE), Sales Representative, or in a fast-paced client-facing role.
• Education: Bachelor’s degree in Public Relations, Mass Communication, Communications, Languages, Literature, or related fields.
• Communication & Negotiation: Exceptional verbal and written communication skills with strong negotiation and interpersonal capabilities.
• Presentation & Design Skills: Proficient in designing clear, visually compelling presentation slides with a solid grasp of basic layout/graphic aesthetics.
• Flexibility: High adaptability regarding working hours and willingness to travel or attend evening/weekend industry events as needed.
• Attributes: Sharp problem-solving abilities, high emotional intelligence, discretion with confidential information, and a proactive, ownership-driven mindset.