Executive Assistant to CEO

Executive Assistant to the CEO

Department: Office of the CEO

Reports To: CEO

Location: Karachi, Pakistan (Head Office)

Employment Type: Full-Time

Experience Required: 2 – 4 years, in an Executive/Personal Assistant role supporting senior management

Job Summary

LDP Logistics is looking for a proactive, well-organized, and detail-oriented Executive Assistant to support the CEO. The role requires managing the CEO's schedule, correspondence, and travel, coordinating with internal departments and external stakeholders, and handling confidential matters with a high degree of professionalism and discretion. The ideal candidate is an excellent communicator, comfortable working in a fast-paced environment, and capable of anticipating the CEO's needs while managing multiple priorities independently.

Key Responsibilities

● Manage the CEO's calendar, schedule meetings, and proactively resolve scheduling conflicts.

● Screen and manage incoming calls, emails, and correspondence on behalf of the CEO, responding or redirecting as appropriate.

● Draft, proofread, and format letters, memos, presentations, and reports for the CEO's review.

● Coordinate and prepare meeting agendas, take minutes, and follow up on action items.

● Arrange domestic and international travel, including flights, accommodation, and itineraries.

● Prepare and reconcile the CEO's expense reports and reimbursement claims.

● Act as a liaison between the CEO's office and other departments, ensuring timely follow-up on pending matters.

● Maintain organized and confidential filing systems for documents, contracts, and records.

● Handle sensitive and confidential information with the highest level of discretion and professionalism.

● Coordinate logistics for internal and external meetings, events, and visits hosted by the CEO's office.

● Assist with special projects, research, and other ad hoc tasks as assigned by the CEO.

● Greet and manage visitors to the CEO's office in a professional manner.

Required Qualifications & Skills

● Bachelor's degree in Business Administration or a related field.

● 2 to 4 years of experience working as an Executive Assistant, Personal Assistant, or in a similar role supporting senior management, preferably in a corporate environment.

● Excellent written and verbal communication skills in English and Urdu.

● Strong organizational, time-management, and multitasking abilities.

● High degree of discretion, integrity, and sound judgment when handling confidential information.

● Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and general office/communication tools.

● Professional demeanor, strong interpersonal skills, and the ability to interact confidently with senior stakeholders.

● Ability to work independently, take initiative, and remain calm under pressure.

● Flexibility to extend working hours when required based on the CEO's schedule and business needs.

Working Hours

Monday to Friday, 9:00 AM to 6:00 PM, with flexibility to accommodate the CEO's schedule, travel, and business requirements as needed.

Pay: Rs120,000.00 - Rs160,000.00 per month

Work Location: In person