Executive Assistant to CEO

The ideal candidate for this position will excel if they can keep their calm in a high pressure environment coordinating the logistics of the CEO of the company. The candidate should have some relevant experience to the role that highlights their capability to conduct all administrative work, making sure the CEO's operations run smoothly. Thus, the candidate should be detail oriented and a creative problem solver.

Responsibilities

• Control workflow
• Manage VISA, insurance, company licenses, and banking
• Manage KYCs and due diligence and compliance with rules and regulations
• Handle all logistics CEO related Interact with leadership, internally and externally
• Coordinate office activities and operations to secure efficiency and compliance to company policies.
• Supervise administrative staff and divide responsibilities to ensure performance.
• Create and update records and databases with personnel, financial and other data.
• Support Operations and Logistics in all banking procedures
• Practical work knowledge of Import documentation and export documentation in a trading environment
• Knowledge of various documents required for sending the documents through bank either on LC basis or on collection basis.
• Process and examine required import/export shipping documents as per rules and regulations.
• Sending the shipping related documents to the customers
• Assist colleagues whenever necessary.
• Other duties as assigned

Requirements:

• Job location: Dubai JLT
• Ability to prioritize and meet deadlines Keep information confidential
• University Qualifications: Graduate
• Excellent communication skills
• Proficient in MS Office
• Must be extremely detailed oriented and organized
• Must be a team player and able to work independently
• Good verbal and written communication skills
• Strong customer service communication skills
• Must work well under pressure and able to meet deadlines
• Ability to work in a busy and fast paced environment
• Experience in DMCC portal is an advantage
• Can join in immediately or in less than 10 days

Job Type: Full-time

Work Location: In person