Executive Assistant to CEO

We are looking for a proactive, confident, well-organized and highly communicative Executive Assistant to the CEO.

The Executive Assistant will work closely with the CEO and will be responsible for managing schedules, coordinating meetings, planning travel, following up on important tasks and ensuring smooth execution of the CEO’s day-to-day requirements.

The role involves frequent travel with the CEO, so the candidate must be flexible, comfortable travelling and able to manage changing schedules and priorities.

Key Responsibilities

• Manage the CEO’s calendar, appointments, meetings and daily schedule.
• Coordinate and travel with the CEO for business meetings, events, visits and other professional commitments.
• Plan travel itineraries, accommodation, transportation and meeting schedules.
• Coordinate with clients, business partners, senior management and internal teams.
• Prepare meeting agendas, presentations, reports and other documents as required.
• Attend meetings with the CEO when required and maintain meeting notes and action points.
• Follow up with teams and individuals to ensure important tasks are completed on time.
• Track pending activities and proactively follow up on commitments.
• Anticipate the CEO’s requirements and make necessary arrangements in advance.
• Handle confidential and sensitive business information with discretion.
• Manage last-minute changes, urgent requests and shifting priorities effectively.
• Take ownership of assigned tasks and ensure timely execution.

Requirements

• 3–5 years of experience as an Executive Assistant, Personal Assistant, Executive Secretary or similar role.
• Excellent verbal and written communication skills is mandatory.
• Willingness and ability to travel frequently with the CEO.
• Strong planning, organizing and time-management skills.
• Highly proactive and action-oriented.
• Ability to plan, prioritize and execute tasks independently.
• Strong follow-up and coordination skills.
• Professional and confident personality.
• Ability to interact comfortably with senior management, clients and business associates.
• Strong attention to detail.
• Ability to maintain confidentiality.
• Good knowledge of MS Office / Google Workspace.
• Ability to work under pressure and handle changing schedules.
• Flexible regarding working hours based on business requirements.

Work Location: In person