Executive Assistant to CEO - Maternity leave contract

We are Aurora Healthcare, previously part of the Healthcare group; an established and innovative

Healthcare business, where people are at the heart of everything we do.

We are proudly Australia’s leading private specialty healthcare group focused on innovative and accessible

Health care solutions across mental health, rehabilitation, specialty medical and community services. We

Operate 16 private hospitals and community services in major cities and key regional areas with current

growth projects on the agenda. Being part of Aurora Healthcare means you are part of a group that embraces excellence, education, research, and technology and empowers our people to deliver better health outcomes for people every day.

Robina Private Hospital is seeking a highly organised, proactive and professional Executive Assistant to the CEO to provide comprehensive support during a maternity leave period (November 26 - October 27). Reporting directly to the Chief Executive Officer, this pivotal role sits at the heart of the organisation and plays an integral part in supporting executive operations, governance activities, staff engagement and organisational administration.

This is an excellent opportunity for an experienced Executive Assistant who thrives in a fast-paced environment, exercises sound judgement, and demonstrates exceptional discretion and attention to detail.

About the Role

As Executive Assistant to the CEO, you will be responsible for providing high-level administrative and executive support, ensuring the smooth operation of the Executive Office while maintaining the highest standards of confidentiality.

Key responsibilities include:

• Managing the CEO's calendar, meetings and executive schedules
• Preparing meeting agendas, taking minutes and distributing documentation
• Managing confidential correspondence and document control
• Coordinating staff onboarding and administration processes
• Organising recruitment advertising and vacancy communications
• Maintaining staff databases, training records and compliance documentation
• Assisting with VMO credentialing and database management
• Organising hospital events, functions and staff recognition activities
• Acting as a key point of contact for payroll, IT access, security and staff administration matters
• Maintaining records, reports and licensing documentation
• Reconciling monthly CEO corporate credit card expenses

Essential criteria and attributes:

• Previous experience in an Executive Assistant or senior administrative support role
• Understanding and respect of confidentiality
• Advanced Microsoft Office skills
• Outstanding organisational and time management abilities
• Excellent written and verbal communication skills
• Strong attention to detail and accuracy
• The ability to manage competing priorities and work independently
• A customer-focused approach with exceptional interpersonal skills
• A demonstrated commitment to confidentiality, professionalism and quality improvement

Desirable

• Qualification in Office Administration
• Medical Terminology Certificate
• Experience within a healthcare or hospital environment

Everyone who joins Robina Private Hospital:

• Must provide a National Police check conducted within the previous 3 months of commencement date
• Must provide proof of immunisation against infectious diseases

Please direct all enquiries and applications to Marie-Nella Lamartiniere, Executive Assistant. Applications must include a current resume and cover letter outlining your suitability for the role to be considered.