Executive Assistant to CEO (Maternity Leave Coverage)

Key responsibilities

• Act as a first point of contact dealing with correspondence and phone calls
• Balance priorities and resolve scheduling conflicts to align CEO's daily agenda
• Organize comprehensive travel itineraries including flights, accommodations, and ground transportation across various time zones.
• Work and coordinate with team locally and regionally
• Provide support for Board of Director meetings. This will include drafting agendas, collating papers/slides and reports, take minutes and follow up action points.
• Plan and manage key organizational events
• Handle highly confidentiality for all work and personal matters without exception
• Report office updates to manager regularly
• Welcome and accommodate client visitors to ensure guests' needs are met
• 80% work-related support, 20% personal assistance
• Manage ad hoc projects on as-needed basis

Job Experience and skills

• Bachelor's degree or above required
• At least 3 years of experience supporting C-level executives and above
• Strong English (specially writing and speaking)
• Positive and can-do attitude
• High-Level Administrative Expertise, strong ability to prioritize tasks, meet tight deadlines, and handle competing demands in a busy environment
• Advanced proficiency in technology: Ms Team, Microsoft Office, AI, IT etc.
• Experience supporting Board of Directors, capable of taking precise minutes and concisely summarizing complex discussions
• Skilled at drafting routine correspondence, reports, and professional communications
• Experience managing and planning projects, conferences, and corporate events
• Outstanding communication skills with ability to convey information clearly and simply to diverse audiences
• Effective negotiation abilities to resolve conflicts and secure optimal outcomes
• Able to build strong working relationships with people at all levels, from entry-level staff to senior external partners
• Willing to work flexible hours and occasionally outside standard office times when business needs require