Executive Assistant to CEO - PostEx

Our client PostEx is hiring a Executive Assistant to CEO in Lahore.

Key Responsibilities Executive & Calendar Management

• Manage and maintain the CEO's calendar, including meetings, appointments, travel, and key business commitments.
• Prioritize meeting requests and ensure effective utilization of the CEO's time.
• Coordinate internal and external meetings with senior leadership, investors, partners, clients, and other stakeholders.
• Prepare meeting agendas, briefing notes, presentations, and supporting documents.

Strategic Coordination & Follow-Up

• Coordinate with department heads and leadership teams to track key business priorities and action items.
• Maintain follow-up trackers for decisions, commitments, and deliverables agreed upon during management and leadership meetings.
• Ensure timely follow-up and escalation of delayed or critical action items.
• Support the CEO in monitoring strategic projects and cross-functional initiatives.
• Prepare concise management updates and executive summaries for review.

Communication & Stakeholder Management

• Act as a key coordination point between the CEO's office and internal/external stakeholders.
• Draft, review, and manage professional emails, communications, presentations, and official correspondence on behalf of the CEO when required.
• Coordinate communication with senior management and ensure timely responses to critical matters.
• Exercise a high level of professionalism, confidentiality, and discretion while handling sensitive information.

Meeting & Documentation Management

• Organize leadership, management, and strategic meetings.
• Prepare meeting agendas and ensure relevant stakeholders are aligned in advance.
• Record key decisions, action points, ownership, and timelines.
• Maintain an organized repository of important documents, reports, presentations, and meeting records.

Business & Operational Support

• Conduct basic research and analysis to support business discussions and decision-making.
• Assist in preparing executive presentations, reports, dashboards, and business updates.
• Identify gaps, delays, or dependencies in key initiatives and coordinate with relevant stakeholders for resolution.
• Support special projects and strategic initiatives assigned by the CEO.

Required Qualifications & Experience

• Bachelor's or Master's degree in Business Administration, Management, or a relevant field .
• 4–7 years of relevant experience as an Executive Assistant, Chief of Staff, Executive Coordinator, Management Associate, or in a similar role supporting senior leadership.
• Experience in a fast-paced technology, FinTech, e-commerce, logistics, consulting, or high-growth organization will be preferred.
• Experience working directly with C-suite executives or senior management is highly desirable.

Required Skills & Competencies

• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Excellent stakeholder and relationship management.
• Strong follow-up and execution capabilities.
• Ability to manage multiple priorities under tight deadlines.
• Strong business understanding and analytical skills.
• Advanced proficiency in Microsoft Office and Google Workspace , particularly PowerPoint/Slides, Excel/Sheets, and calendar management.
• High level of confidentiality, integrity, and professional maturity.
• Strong presentation and report-writing skills.
• Ability to work independently and exercise sound judgment.
• Proactive, detail-oriented, and solution-focused mindset.

Key Performance Indicators (KPIs)

• Effective management and optimization of the CEO's calendar and priorities.
• Timely coordination and closure of meeting action items.
• Follow-up and completion rate of strategic and management deliverables.
• Quality and timeliness of executive reports and presentations.
• Stakeholder satisfaction and communication effectiveness.
• Accuracy, confidentiality, and quality of documentation.
• Timely identification and escalation of critical issues or delays