Executive Assistant To Chairman

We are looking for a sharp, dependable, and highly organized Executive Assistant to support the Chairmans Office. The role will act as a key coordination link between the Chairman and Business Heads across the company’s manufacturing units in Tamil Nadu and Gujarat.

The Executive Assistant will be responsible for tracking tasks and action items assigned by the Chairman, independently following up with respective Business Heads, monitoring progress against deadlines, identifying delays or roadblocks, and providing the Chairman with clear and accurate updates and MIS reports.

The ideal candidate should demonstrate strong ownership, follow-through, communication, confidentiality, and the ability to work independently with minimal supervision.

Key Responsibilities

• Manage the Chairman’s day-to-day schedule, meetings, appointments, correspondence, and travel arrangements.
• Record all tasks, action items, and decisions assigned by the Chairman to respective Business Heads in a centralized tracker, including responsible persons, timelines, and status.
• Independently follow up with Business Heads and functional teams across the Tamil Nadu and Gujarat units to obtain timely status updates.
• Monitor pending tasks and ensure timely closure without requiring repeated reminders from the Chairman.
• Proactively identify delays, bottlenecks, and roadblocks and escalate critical matters to the Chairman’s attention.
• Highlight priority items, pending decisions, and critical follow-ups requiring the Chairman’s intervention.
• Prepare MIS reports, management dashboards, task trackers, status reports, and meeting summaries for the Chairman’s review.
• Draft, format, proofread, and maintain professional correspondence, presentations, reports, and internal communications.
• Coordinate communication and logistics between the Chairman’s Office and manufacturing units in Tamil Nadu and Gujarat.
• Organize management review meetings, prepare agendas where required, record minutes, and track action items through to closure.
• Maintain confidential records, documents, reports, and filing systems with a high degree of discretion.
• Assist in preparing presentations and data summaries for management reviews and business meetings.
• Support the Chairman with ad-hoc administrative, technical, analytical, and coordination requirements as required.
• Ensure timely flow of information between the Chairman, Business Heads, and other key stakeholders.

Requirements

• Bachelor’s degree required; Engineering, Commerce, Business Administration, or a related discipline preferred.
• MBA will be an added advantage.
• 3-5+ years of experience as an Executive Assistant / Personal Assistant to senior leadership, preferably in a manufacturing, engineering, or industrial organization.
• Excellent written and spoken English communication skills.
• Advanced proficiency in MS Excel, MS Word, and MS PowerPoint.
• Good working knowledge of Outlook, email management, calendar management, and scheduling tools.
• Hands-on experience with task/project management tools such as MS Planner, Trello, Asana, Notion, or similar platforms.
• Technically inclined and comfortable working with ERP systems, MIS reports, dashboards, and general office technology.
• Strong organizational and time-management skills with the ability to handle multiple priorities simultaneously.
• Excellent follow-up and coordination skills with a strong focus on task closure.
• High degree of ownership, accountability, discretion, and confidentiality.
• Ability to work independently, take initiative, and operate effectively with minimal supervision.
• Strong attention to detail and accuracy in documentation and reporting.
• Willingness to travel occasionally to the company’s manufacturing units in Tamil Nadu and Gujarat, as required.

Preferred Candidate Profile

• Experience working directly with a Chairman, Managing Director, CEO, Director, or other senior leadership.
• Candidates from a manufacturing/industrial background will be preferred.
• Strong ability to coordinate with senior management and Business Heads across multiple locations.
• Proactive personality with the ability to anticipate requirements rather than wait for instructions.
• Strong sense of urgency and ability to ensure that assigned tasks are followed through to completion.
• Mature, professional, trustworthy, and comfortable handling sensitive and confidential information.

What We Offer

• CTC of 5,00,000 - 7,00,000 per annum, depending on experience and suitability.
• Direct exposure to senior leadership and cross-functional business operations.
• Opportunity to work closely with Business Heads across multiple manufacturing units.
• A high-visibility role with significant ownership and responsibility.
• Exposure to company-wide priorities, business operations, and management decision-making.
• Opportunity for professional growth in a dynamic manufacturing organization.