Executive Assistant to Co-Founder

About Rosy Sky

ROSY SKY is a project-driven employee engagement agency delivering large-scale gala dinners, conferences, and corporate events for luxury brands and Fortune 500 clients.

We are seeking an Executive Assistant to the Co-Founder who will act as a trusted execution partner, operating extension, and critical force-multiplier. Unlike a traditional secretary, you will focus on reducing cognitive load and converting ideas into action. You will organize information, drive momentum, and keep business moving forward independently.

---

Key Responsibilities

Core Execution & Operations

• Manage meeting scheduling, travel arrangements, and daily administrative logistics for the Co-Founder.
• Track follow-ups, action items, and stakeholder requests (internal teams, clients, business partners) to ensure continuity without delay.
• Attend meetings, capture key discussion points, extract clear action items, and coordinate follow-through with relevant parties.
• Draft communications and official correspondence for review and approval prior to release.

Project Support & Information Architecture

• Conduct desk research, gather market intelligence, and consolidate deck materials/presentations to support decision-making and pitch developments.
• Support project coordination and execution by gathering team updates, chasing outstanding deliverables, and keeping active workstreams structured and transparent.
• Organize, archive, and structure internal documents, presentations, and business records across projects and workstreams.

On-Site Support & Special Assignments

• Attend company events, client functions, key business meetings, and VIP engagements alongside the Co-Founder as required.

• Handle special initiatives and ad-hoc assignments as directed by the Co-Founder to drive company priorities.

---

Requirements

• Proven 3-6 years of experience in an EA, Operations, Project Coordination, or Agency Support role (prior experience in event agencies, media, or fast-paced project environments is a strong plus).
• Strong written and spoken English and Cantonese; Mandarin is a plus.
• Attention to detail, highly organized with strong multi-tasking abilities.
• High emotional intelligence, discretion when handling sensitive information, and sound judgment under pressure.
• Proficient in MS Office

---

What This Role Is / Is Not

• ✔ A strategic force-multiplier role expanding leadership capacity.
• ✔ A high-trust position with direct exposure to agency decision-makers.
• ✘ Not a routine secretarial job limited to basic calendar entries.