Executive Assistant to CSO

Position Summary:

Provide high-level executive support to the Chief Sales Officer (CSO) while coordinating cross-functional activities across the Group. The role focuses on driving execution, monitoring project progress, facilitating communication between departments, and ensuring management decisions are implemented effectively.

Key Responsibilities:

1. Cross-Functional Coordination
   Facilitate day-to-day coordination among Local Sales, Export Sales, Technical, Pet Food, Purchasing, Production, R&D, Marketing and Finance to ensure effective communication, alignment and timely follow-up on business priorities and action items.

2. Project Coordination & Tracking
   Coordinate and track strategic projects, customer initiatives, new product development, product launches, business development activities and other projects assigned by the CSO. Maintain timelines, action items and progress updates.

3. Executive Support
   Manage the CSO’s calendar, meetings, appointments, business travel and day-to-day administrative requirements. Prepare presentations, reports, meeting materials and business correspondence as required.

4. Management Reporting
   Compile and consolidate departmental updates, sales and operational information, project progress, KPIs and other management reports for the CSO’s review. Highlight key issues, delays and matters requiring attention.

5. Internal Communication
   Assist the CSO with internal announcements, management communications and coordination of information across departments.

6. Confidentiality & DocumentationMaintain proper records of key documents, reports and correspondence, and handle confidential business and management information with discretion.

Special Projects:

Coordinate strategic initiatives assigned by the CEO/CSO, including business development, product launches, overseas market development and other corporate projects.

Job Requirements:

·        Bachelor's Degree in Business Administration, Management, Project Management, Supply Chain or related disciplines.

·        Minimum 3–5 years of relevant experience in executive support, project coordination or business operations.

·        Excellent communication, organizational and follow-up skills.

·        Proficient in Microsoft Office (Excel, PowerPoint, Word, Outlook and Teams).

·        Experience with ERP, SharePoint or Power BI is an advantage.

·        Good command of English, Mandarin and Bahasa Malaysia are preferred.

Core Competencies:

·        Strong execution and accountability

·        Excellent coordination and stakeholder management

·        Time management and prioritization

·        Professionalism and confidentiality

·        Analytical and problem-solving skills

·        Proactive, detail-oriented and able to work independently

Decision-Making Authority:

·        Coordinate and follow up on cross-functional projects on behalf of the CSO.

·        Request project updates and supporting information from internal departments.

·        Organize meetings and escalate critical issues or delays to the CSO.

· This role coordinates activities but does not have direct line authority over departmental personnel.