Executive Assistant To Director

Role & responsibilities

• Manage the Chairman's day-to-day schedule, meetings, correspondence, and travel arrangements.
• Record all tasks and action items assigned by the Chairman to respective Business Heads in a centralized tracker, with owners and deadlines.
• Independently follow up with Business Heads across both units for task status, without requiring reminders from the Chairman.
• Escalate delays or roadblocks proactively and flag priorities that need the Chairman's attention.
• Prepare MIS reports, status dashboards, and meeting summaries for review by the Chairman.
• Draft, format, and proofread correspondence, presentations, and internal communications.
• Coordinate logistics and communication between the Chairman's office and the Tamil Nadu and Gujarat manufacturing units.
• Organize and minute management review meetings; track follow-up actions to closure.
• Maintain confidential records, filing systems, and documentation with discretion.
• Support ad-hoc administrative, technical, and coordination requirements as they arise.

Requirements:

• Bachelor's degree required (Engineering, Commerce, or Business Administration preferred); MBA is an advantage.
• 3 to 5+ years of experience as an Executive Assistant / Personal Assistant to senior leadership, ideally in a manufacturing or industrial setup.
• Excellent written and spoken English.
• Advanced proficiency in MS Excel, Word, and PowerPoint; comfortable with Outlook/calendar management.
• Hands-on experience with task/project management tools (e.g., MS Planner, Trello, Asana, Notion, or similar).
• Technically inclined comfortable working with ERP systems, reporting dashboards, and general office technology.
• Strong organizational skills with the ability to manage multiple priorities and deadlines independently.
• High degree of discretion, ownership, and follow-through; able to work with minimal supervision.
• Willingness to travel occasionally to the Tamil Nadu and Gujarat units as required.