Executive Assistant To Director

Role & responsibilities

• Providing full administrative and secretarial support to the Director to ensure the smooth management of the day to day affairs and most effective use of his time.
• Handling sensitive and complex issues in a professional and objective manner.
• Managing Directors electronic diary, assessing priority of appointments and reallocation as necessary.
• Managing Directors travel arrangements (including visas/accommodation).
• Process Directors correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
• Maintaining Directors office systems, including data management and filing.
• Assisting Director in researching and following up with action on matters which fall within the Directors responsibility chasing responses, triggering follow-up action.
• Producing documents, briefing papers, reports and presentations for the Director.
• Organizing meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
• Prioritize solving issues as directed when they arise through direct engagement with other company functions.
• Assist with preparation of tender documents , other official letter and documents as necessary.
• Any other duties as may reasonably be required by the Director.

Preferred candidate profile

• Educated to degree level or equivalent.
• Experienced Personal Assistant at senior management level.
• Experience of electronic diary management.
• Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external to the Company.
• Ability to organise and plan own work.
• Excellent attention to detail, with the ability to maintain a high level of accuracy.
• A flexible, pro-active approach to work including the ability to prioritise and re-prioritise.
• Ability to work on own initiative.
• Ability to deal with sensitive information with discretion and to maintain confidentiality.
• Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint