Executive Assistant To Director

1. Calendar management: Planning, scheduling & coordinating appointments & meetings, providing reminders, maintaining & updating record of daily & weekly commitments on a proactive basis.
2. Communication: Handling incoming calls, emails, and other communications. Taking down dictations & drafting data points & correspondences, proactively responding to queries received based on feedback conveyed by the Director. Managing communication pertaining to projects, new launches as well as other such expansion & diversification undertakings that directly come under the purview of the MD. Fluent in English and Hindi. Conversational in Marathi
3. Research & Documentation: Undertaking primary as well as secondary research & accordingly, analyzing data, developing briefs, reports & presentations as per pre-determined timelines. Preparing, editing, and compiling agendas, minutes, correspondences & presentations, and maintaining accurate records.
4. Travel Management: Making travel arrangements (ticketing, hotel reservations, etc.), coordinating with outstation visitors & proactively looking after their boarding & lodging arrangements
5. Office support: Perform general administrative duties, such as filing, scanning documents, faxing, and tidying offices. Organizing & maintaining files, documents as well as other office records, both offline & online, preserving & safeguarding confidential data & documents in an efficient manner.
6. Training & Development: Imparting induction & training to select employees hired for functions that are directly or indirectly associated with those of the Directors office. Responding to various inquiries - internal as well as external, acting as a point of contact between the MD & other employees, tracking the work plan allocated to certain employees by the MD & monitoring timelines with regard to the same.
7. Client management: Filter and prioritize client visits or phone calls, and interact with external clients and stakeholders. Coordinating with suppliers & vendors quotations, purchase orders, purchase/ delivery payments. Negotiating with various suppliers, vendors & contractors, receiving competitive quotations, making comparisons, making purchases of materials & supplies based on feedback received from the MD.
8. Confidentiality: Maintain professionalism and strict confidentiality with all information. Organizing & maintaining files, documents as well as other office records, both offline & online, preserving & safeguarding confidential data & documents in an efficient manner.

Preferred candidate profile
MBA fresher (completed)
Excellent verbal and written communication skills. Fluent in Hindi and English.
Conversational in Marathi
Strong organizational and multitasking abilities
Proficiency in MS Office (Excel, Doc, PowerPoint, Outlook)
Ability to work in a fast-paced, target-driven environment