Executive Assistant To Director

About the Role

We are looking for a proactive, organized, and detail-oriented Executive Assistant to the Director who can provide comprehensive administrative and coordination support. The ideal candidate should have excellent communication skills, strong follow-up abilities, and the confidence to coordinate with internal teams and external stakeholders.

Key Responsibilities

• Manage the Director's calendar, meetings, appointments, and daily schedule.
• Coordinate and schedule internal and external meetings.
• Prepare meeting agendas, presentations, reports, and other business documents.
• Maintain and organize important documents, records, and confidential information.
• Take meeting minutes and ensure timely follow-up on action items.
• Coordinate with various departments and ensure tasks assigned by the Director are followed up and completed.
• Handle emails, calls, correspondence, and other communication on behalf of the Director when required.
• Assist in preparing MIS reports, presentations, trackers, and business updates.
• Coordinate travel arrangements, hotel bookings, transportation, and itineraries.
• Follow up with clients, vendors, business partners, and internal stakeholders as required.
• Ensure timely reminders and updates to the Director regarding important meetings, deadlines, and pending activities.
• Handle multiple priorities and provide day-to-day administrative support to the Director.
• Maintain a high level of confidentiality and professionalism while handling sensitive business information.
• Perform other responsibilities as assigned by the Director.

Required Skills & Qualifications

• Minimum 3 years of experience as an Executive Assistant, Personal Assistant, Management Trainee, or in a similar coordination role.
• Graduate in any discipline; additional qualifications will be an advantage.
• Excellent verbal and written communication skills.
• Strong coordination, follow-up, and organizational skills.
• Proficiency in MS Office: Word, Excel, PowerPoint, and Outlook.
• Ability to prepare professional presentations and reports.
• Good time-management and multitasking abilities.
• Should be proactive, responsible, and comfortable working with senior management.
• Ability to maintain confidentiality and handle sensitive information.
• Good interpersonal skills and a professional approach.

Preferred Candidate Profile

We are looking for someone who is well-organized, presentable, proactive, and willing to learn, with the ability to work independently and manage multiple tasks efficiently.

Location: Ghatkopar, Mumbai