Executive Assistant To Director

We are looking for an exceptionally organized, proactive and dependable Executive Assistant to support the Managing Director. This is not a conventional secretarial role. We are looking for someone who can think ahead, coordinate across departments, ensure timely follow-ups and help the MD focus on strategic business decisions.

The ideal candidate should possess outstanding follow-up skills, excellent communication abilities and the confidence to coordinate with senior team members, customers, suppliers and international business associates.

Key Responsibilities

Executive Support

• Manage the MD's calendar, appointments and meetings.
• Prioritize and organize daily tasks and schedules.
• Coordinate domestic and international travel arrangements.
• Prepare meeting agendas and Minutes of Meeting (MoM).
• Draft professional emails, letters and presentations.

Coordination & Follow-up

• Follow up with Production, Purchase, Sales, Accounts and Stores on behalf of the MD.
• Maintain a comprehensive task tracker and ensure timely completion of assigned tasks.
• Coordinate with customers, suppliers and logistics partners.
• Ensure commitments made during meetings are completed within agreed timelines.

Communication

• Handle professional correspondence with domestic and international customers.
• Screen calls and emails.
• Prepare reports, presentations and business documents.
• Maintain confidentiality of sensitive business information.

Research & Business Support

• Conduct online research for products, suppliers, competitors and market trends.
• Assist in preparing quotations, presentations and reports.
• Support exhibition planning, customer visits and business meetings.

Administrative Support

• Organize documents and maintain records.
• Coordinate internal meetings.
• Assist in event planning and travel arrangements.
• Handle miscellaneous administrative responsibilities assigned by the MD.

Skills Required

We are looking for someone who has:

Excellent follow-up skills (most important)

Strong organizational abilities

Outstanding communication skills (spoken and written English)

Excellent command of MS Excel, Word and PowerPoint

Ability to handle multiple tasks simultaneously

Good internet research skills

Professional email drafting skills

Ability to coordinate with multiple departments

High integrity and confidentiality

Positive attitude and willingness to learn