Executive Assistant To Director

Role & responsibilities

We are looking for a highly organised, proactive, and technology-savvy Executive Assistant to the Director who can independently manage end-to-end executive support while ensuring seamless coordination across business, administrative, technology, and personal priorities.

The ideal candidate should be comfortable working in a fast-paced environment, handling confidential information, managing multiple priorities, and acting as a trusted point of coordination for the Director.

Key Responsibilities

Executive & Calendar Management

• Manage the Director's calendar, meetings, appointments, and daily schedule.
• Coordinate internal and external meetings and ensure timely follow-ups.
• Manage travel arrangements, itineraries, accommodation, and related logistics.
• Prepare meeting agendas, presentations, minutes, and action trackers.
• Monitor and follow up on commitments, deadlines, and key deliverables.

Business Coordination

• Coordinate with internal teams, clients, consultants, and external stakeholders on behalf of the Director.
• Handle emails, correspondence, documentation, and confidential communication.
• Prepare MIS, reports, presentations, trackers, and other management information.
• Ensure effective follow-through on instructions and decisions taken by the Director.

AI & Technology

• Must be proficient in AI tools and capable of using AI to improve productivity, research, documentation, reporting, presentations, and workflow management.
• Leverage AI tools for drafting emails, preparing summaries, analysing information, creating presentations, research, and automating routine tasks.
• Stay updated with emerging AI and productivity tools and identify opportunities for automation.
• Coordinate with IT vendors/internal IT teams for hardware, software, systems, access, troubleshooting, and technology requirements.
• Manage day-to-day IT administration and coordinate resolution of technology-related issues.

Key Skills & Competencies

• Strong Executive Assistant / Executive Office management experience.
• Excellent communication and interpersonal skills.
• Strong organisational and time-management abilities.
• High level of confidentiality, discretion, and professionalism.
• Advanced proficiency in MS Office, Excel, PowerPoint, Outlook/Google Workspace.
• Strong AI proficiency with the ability to practically integrate AI into daily work.
• Good understanding of IT systems and administration.
• Ability to multitask, prioritise, and work independently.
• Strong follow-up and problem-solving skills.
• Mature, dependable, proactive, and detail-oriented.

Preferred candidate profile

The ideal candidate is someone who can go beyond traditional EA responsibilitiesa trusted partner to the Director who can manage executive priorities, drive follow-ups, leverage AI, and independently coordinate IT and administrative requirements.