Executive Assistant to Director

Overview

We are a diverse business group based in Chigwell, Essex, with interests in property, a street food market and other businesses.

We are seeking an experienced, part-time Executive Assistant to support the Director across the businesses. The ideal candidate is independent, resourceful, highly organised and able to take ownership, solve problems and get things done without being micromanaged.

This is a hybrid role. The majority of the work can be carried out remotely, with occasional attendance at our Chigwell office, approximately once every two weeks.

The Role

You will report directly to the Director as his trusted right-hand, supporting the business and managing tasks independently. Your goal is to keep things moving and allow the Director to focus on the business.

Each day includes a short call with the Director to touch base and discuss priorities, after which you will manage your tasks independently. The Director has a direct, no-nonsense approach. The ability to make complicated things simple, rather than making simple things complicated, is essential.

Responsibilities

• Manage the property portfolio, including compliance, building insurance and landlord licensing
• Communicate with partners, banks, letting agents, contractors etc
• Manage rents and property-related administration
• Companies House filings, annual accounts, VAT and Corporation Tax deadlines
• Basic bookkeeping, invoices and payment schedules
• Perform data entry tasks accurately into systems such as Xero and other organisational databases
• Vehicle log books and registrations
• Diary and calendar management, including scheduling meetings and calls
• Email management

Requirments

• Previous experience as an Executive Assistant, Personal Assistant or in a similar role
• Independent, proactive and resourceful
• Reliable, professional and have a genuine can-do attitude
• Highly organised with strong attention to detail and accuracy
• Excellent verbal and written communication skills
• Comfortable working independently and taking initiative
• Confident using Microsoft Outlook and Excel
• Bookkeeping experience
• Xero experience advantageous
• Property experience advantageous
• Comfortable working in a hybrid environment and attending the Chigwell office approximately once every two weeks
• A team player who is happy to support across different areas of the business

What We Are Looking For

Most importantly, we are looking for someone who gets things done.

You should be comfortable being given a problem and working out how to solve it, rather than simply reporting the problem back. You will need to be trustworthy, commercially minded, organised and able to use your own initiative.

Pay: From £20.00 per hour

Expected hours: 10.0 per week

Work Location: Hybrid remote in Chigwell IG7 5BJ