Executive Assistant To Director

Position Title: Executive Assistant (EA)

Location: Delhi

Industry: Womens Ethnic Wear | Retail | Wholesale | Fashion Business

Reporting To: Director / Founder

Role Summary

We are looking for a highly organized, proactive, and trustworthy Executive Assistant to support the Director in managing daily schedules, business coordination, communication, follow-ups, and the execution of key priorities. The EA will act as a bridge between the Director and internal teams, vendors, customers, and external stakeholders, ensuring smooth operations and timely completion of critical tasks.

Key Responsibilities

1. Calendar & Schedule Management

• Manage the Director’s daily calendar, meetings, appointments, and travel plans.

• Prioritize schedules based on urgency and business importance.

• Coordinate internal and external meeting arrangements.

2. Business Coordination & Follow-ups

• Track ongoing projects across merchandising, sales, production, and retail teams.

• Ensure timely follow-up on pending tasks and commitments.

• Maintain action trackers and daily priority lists.

3. Communication & Stakeholder Management

• Draft professional emails, WhatsApp communication, and official letters.

• Coordinate with suppliers, distributors, and key customers.

• Handle calls and messages on behalf of the Director when required.

4. Documentation & Reporting

• Prepare meeting notes, Minutes of Meeting (MOM), and action points.

• Maintain organized records of agreements, vendor details, and key documents.

• Assist in preparing weekly business reports and dashboards.

5. Support in Business Expansion Activities

• Assist in planning new brand launches, exhibitions, and retail expansion.

• Coordinate photoshoots, marketing campaigns, and vendor meetings.

6. Office & Administrative Support

• Manage office coordination, visitor handling, and internal communication.

• Ensure smooth coordination between departments.

• Support personal tasks and confidential assignments as needed.

Required Skills & Competencies

• Strong organizational and multitasking abilities.

• Excellent written and verbal communication.

• High attention to detail and an execution-oriented mindset.

• Ability to work under pressure and meet deadlines.

• Professional discretion and confidentiality.

• Proficiency in MS Excel, Google Sheets, PowerPoint, Email tools, and WhatsApp Business.

Preferred Background

• 3–7 years of experience as an EA, PA, or Business Coordinator.

• Experience in Retail, Fashion, Textile, or Consumer Business is preferred.

• Previous experience working with founders or senior leadership.

Education Qualification

• Graduate or Postgraduate in Business Administration, Commerce, or a relevant field.