Executive Assistant to Director

JOB DESCRIPTION – EXECUTIVE ASSISTANT (EA)

Company: Ryvanta Solutions LLP
Location: Tonk Road, Jaipur
Employment Type: Full-Time
Experience: 2–5 Years

About the Role

Ryvanta Solutions LLP is looking for a highly organized, proactive, and execution-driven Executive Assistant (EA) to work closely with management and ensure smooth day-to-day operations. The primary focus of this role will be task management, task allocation, performance tracking, team coordination, and on-site/off-site operations management.

The ideal candidate should possess strong leadership, follow-up, and coordination skills, with the ability to manage multiple teams, monitor project progress, and ensure timely execution of tasks across the organization.

Key ResponsibilitiesTask Management & Coordination

• Allocate tasks to team members based on priorities and project requirements.
• Monitor daily task progress and ensure timely completion.
• Maintain task trackers, project updates, and status reports.
• Conduct regular follow-ups with team members and department heads.
• Ensure accountability and ownership of assigned responsibilities.
• Escalate delays, bottlenecks, or operational concerns to management.

Performance Management

• Track individual and team performance against assigned goals and timelines.
• Prepare daily, weekly, and monthly performance reports.
• Monitor productivity levels and identify areas for improvement.
• Coordinate with management on performance reviews and feedback discussions.
• Support implementation of performance improvement initiatives.

Team Handling & Operations Management

• Coordinate and manage both on-site and off-site teams.
• Ensure smooth communication between management and operational teams.
• Monitor attendance, team availability, and work schedules.
• Handle workforce coordination for projects and operational activities.
• Support management in maintaining discipline, productivity, and team efficiency.

Management Support

• Prepare reports, presentations, and operational summaries for leadership.
• Schedule meetings and maintain action-item trackers.
• Assist management in planning and execution of business initiatives.
• Ensure proper documentation and record maintenance.
• Support organizational planning and workflow management.

Required Skills

• Strong team management and coordination abilities.
• Excellent task allocation and follow-up skills.
• Experience in performance monitoring and reporting.
• Strong leadership and people-management skills.
• Excellent communication and interpersonal skills.
• Proficiency in MS Excel, Word, Google Sheets, and reporting tools.
• Ability to manage multiple projects and priorities simultaneously.
• Strong problem-solving and decision-making skills.
• High level of accountability, ownership, and professionalism.

Candidate Profile

• Bachelor's degree in Business Administration, Management, Commerce, or a related field.
• 2–5 years of experience as an Executive Assistant, Operations Coordinator, Team Coordinator, Project Coordinator, or similar role.
• Experience handling teams, operational activities, and performance tracking.
• Strong organizational and stakeholder management skills.
• Ability to work directly with senior leadership and drive execution.

Key Performance Indicators (KPIs)

• Task completion and closure rate.
• Team productivity and performance improvement.
• Timely execution of assigned projects and operational activities.
• Accuracy of reports and trackers.
• Effectiveness of team coordination and communication.
• Adherence to project timelines and management priorities.

Work Location

Tonk Road, Jaipur (Work from Office)

Salary

Up to ₹40,000 per month (Depending on experience and skills)

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

• Cell phone reimbursement

Work Location: In person