Executive Assistant To Director

Position: Executive Assistant to Director

Location: Mumbai

Experience: 5 - 6 Years

Industries: Pharma - API

Responsibilities

• Strategic Executive Support
• Act as an extension of the Directors office to drive execution of strategic initiatives.
• Manage priorities, commitments, and leadership schedules aligned with business goals.
• Anticipate business needs and proactively prepare relevant insights and materials.
• Support high-level decision-making by organizing structured information and analysis.
• Cross-Functional Leadership Coordination
• Ensure strong follow-up with Plant teams, Marketing teams, vendors, and cross-functional stakeholders.
• Monitor action items from leadership meetings and ensure timely closure.
• Coordinate execution of critical projects across departments.
• Act as a bridge between management and operational teams to ensure alignment.
• Data Validation Decision Support
• Collect, validate, and analyse business data received from marketing, operations, and other functions.
• Provide analytical summaries and insights to support strategic decisions.
• Identify gaps, risks, or inconsistencies in information before presenting to Director.
• Assist in preparing business reviews, dashboards, and performance reports.
• Market Research Industry Intelligence
• Conduct market research related to API industries.
• Monitor competitor activities, sourcing trends, and market developments.
• Provide strategic inputs based on industry trends and market analysis.
• Support leadership in evaluating new business opportunities.
• Communication Stakeholder Management
• Represent the Directors office in communications with internal and external stakeholders.
• Draft executive-level emails, presentations, and business documents.
• Maintain professional relationships with vendors and leadership teams.
• Ensure clear communication flow between Director and teams.
• Confidential Documentation Governance
• Handle sensitive business information with strict confidentiality.
• Maintain structured records, presentations, and executive documentation.
• Prepare Minutes of Meetings (MOM) and track action execution.
• Executive Operations Logistics
• Manage calendar, travel planning, and leadership engagements.
• Support coordination of management meetings, strategic reviews, and corporate events.

Required Skills

• Strong analytical and data interpretation skills.
• Excellent interpersonal and stakeholder management abilities.
• Strong decision-making capability based on validated information.
• Market research and business intelligence capability.
• High ownership mindset and proactive working style.
• Exceptional organizational and follow-up skills.
• Advanced MS Office proficiency (Excel, PowerPoint, Outlook).
• High confidentiality and professional integrity.
• The candidate should be willing to travel to the Vapi plant office whenever required.

Required Qualification

Any Graduation

Key Skills

• Projects
• Ms Excel