Executive Assistant To Director

We are hiring an Executive Assistant to support a Director at Waaree Energies' corporate office in Goregaon, Mumbai. This is a full-time, in-office role, 6 days a week.

Roles & Responsibilities:

- Manage the Director's calendar end to end: prioritise appointments, resolve conflicts and keep schedules updated

- Schedule and coordinate internal and external meetings, video calls and reviews, including agenda, logistics and meeting rooms

- Plan and book domestic and international travel: flights, hotels, cabs, visas and detailed itineraries

- Prepare meeting documents and presentations, and record Minutes of Meeting (MOM) and follow up on action items

- Act as the point of contact between the Director and internal teams, clients, vendors and senior stakeholders

- Screen and manage calls, emails and correspondence; draft letters, emails and reports

- Track deadlines, key deliverables and pending approvals, and send timely reminders

- Maintain confidential files, records and documents in an organised manner

- Coordinate events, board and leadership meetings and visitor management

- Process expense reports, reimbursements and invoices related to the Director's office

- Handle ad-hoc tasks and special projects assigned by the Director

Preferred Candidate Profile:

- Graduate in any discipline

- 1 to 6 years of experience as an Executive Assistant, Personal Assistant or Secretary to CXO / Director / senior leadership

- Strong calendar management, meeting coordination and travel booking skills

- Excellent written and verbal communication in English

- Proficient in MS Office (Outlook, Word, Excel, PowerPoint)

- Highly organised, proactive, able to multitask and work under pressure

- High level of integrity and discretion in handling confidential information

- Must be comfortable working from office at Goregaon, Mumbai, 6 days a week

- Joining within 30 days preferredRole & responsibilities

Preferred candidate profile