Executive Assistant to Director

Job Summary

Provide comprehensive bilingual (English–Chinese) support to the Director, including interpretation, translation, calendar and travel management, administrative tasks, driving, and coordination with internal and external stakeholders.

Responsibilities

Interpret and translate business documents and conversations between English and Chinese to support the Director’s communication needs

Manage the Director’s calendar by scheduling meetings and coordinating appointments to optimize time use

Plan and organize travel arrangements, ensuring efficient and timely trips for local and overseas travel

Perform daily administrative tasks and manage correspondence to support smooth office operations

Drive the Director safely and punctually, maintaining strict confidentiality during all journeys

Coordinate and liaise with internal departments and external partners on behalf of the Director to facilitate project progress

Accompany the Director to project sites and provide on-site assistance as required

Required competencies and certifications

Valid Singapore Class 3 driving licence with a good driving record

Preferred competencies and qualifications

Willingness to learn industry-specific terminology and adapt quickly

Flexibility to accommodate irregular working hours when required

High level of responsibility, professional integrity, and strict confidentiality

Strong bilingual communication skills in English and Chinese to liaise and provide interpretation/translation support

Strong time-management and trip-planning skills

Willingness to travel locally and overseas