Executive Assistant to Director

Job Description: Executive Assistant to Director

Job Title: Executive Assistant to Director
Department: Management / Administration
Reporting To: Director
Location: Noida Sector - 94
Employment Type: Full-Time

Job Summary

We are looking for a highly organized, proactive, and professional Executive Assistant to the Director to provide comprehensive administrative, coordination, and executive support. The ideal candidate will be responsible for managing the Director’s schedule, coordinating meetings and communications, preparing reports and presentations, and ensuring smooth execution of day-to-day priorities.

The role requires excellent communication skills, strong attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage the Director’s calendar, appointments, meetings, and daily schedule.
• Coordinate internal and external meetings, including preparing agendas and meeting materials.
• Handle emails, calls, correspondence, and other communications on behalf of the Director when required.
• Prepare presentations, reports, MIS, minutes of meetings, and other business documents.
• Follow up with department heads and key stakeholders on tasks, deadlines, and action items.
• Maintain confidentiality of sensitive business and personal information.
• Coordinate travel arrangements, including flights, accommodation, transportation, and itineraries.
• Organize and maintain important documents, records, and files.
• Assist the Director in tracking important projects, commitments, and deadlines.
• Coordinate with clients, vendors, senior management, and other stakeholders as required.
• Conduct research and compile information for meetings, decisions, and business activities.
• Support the Director in day-to-day administrative and operational requirements.
• Ensure timely follow-up and closure of tasks assigned by the Director.
• Perform other responsibilities as assigned by the Director.

Required Skills & Qualifications

• Bachelor’s degree in Business Administration, Management, Commerce, or a related field.
• 1–5 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or similar role.
• Excellent verbal and written communication skills.
• Strong proficiency in MS Office / Google Workspace, particularly Word, Excel, PowerPoint, and Outlook/Gmail.
• Excellent organizational and time-management skills.
• Ability to handle multiple tasks and prioritize effectively.
• Strong follow-up and coordination skills.
• Professional appearance and interpersonal skills.
• High level of discretion, confidentiality, and integrity.
• Ability to work independently and take initiative.
• Strong attention to detail and problem-solving ability.

Preferred Qualities

• Proactive and responsible approach to work.
• Ability to anticipate the Director’s requirements.
• Calm and composed under pressure.
• Strong business etiquette and professional communication.
• Flexible and willing to work according to business requirements.
• Ability to interact confidently with senior executives and external stakeholders.

Key Performance Indicators (KPIs)

• Effective management of the Director’s calendar and schedule.
• Timely completion and follow-up of assigned tasks.
• Accuracy and quality of reports, presentations, and documentation.
• Efficient coordination with internal and external stakeholders.
• Confidentiality and professional handling of sensitive information.
• Overall

Pay: ₹30,000.00 - ₹40,000.00 per month

Application Question(s):

• How many years of experience do you have ?
• What's your current Ctc ?
• What's your Ectc ?
• What's your notice ?
• Where are you currently located ?

Work Location: In person