Executive Assistant to Director

Executive Assistant to Alpesh Patel — Job Description

About the role

The Executive Assistant keeps Alpesh Patel's working day on track: his calendar, his calls, his meetings and the follow-through on every task that comes out of them. Alpesh is a pharmacist and the owner of Tampa Specialty Pharmacy, and he leads several other healthcare and technology ventures. His time is split across many teams, partners and clients. This role acts as his right hand, attending meetings with him, assigning work in his name and making sure nothing he has committed to slips. Key responsibilities Calendar management

Own Alpesh's calendar end to end:

schedule, reschedule and prioritise meetings across his businesses. Resolve conflicts and protect time for focused work, travel and personal commitments. Send invitations with a clear agenda, attendees, location or call link, and any pre-read material. Brief Alpesh each morning on the day ahead and each week on the week ahead. Attending meetings Attend meetings with Alpesh, in person or online, and represent him when he cannot join. Prepare beforehand: agenda, background on attendees and open items from the last discussion. Keep the meeting on time and make sure every decision has an owner and a due date before it ends. Note-taking Take accurate notes in every meeting and call: decisions made, action items, owners and deadlines. Share a clear summary with attendees within 24 hours. Keep notes organised and searchable so past decisions are easy to find. Assigning and tracking tasks Assign tasks to team members, vendors and partners on Alpesh's behalf, with clear instructions and deadlines. Maintain one task tracker covering everything Alpesh has assigned or been assigned. Follow up with task owners until the work is complete, and escalate delays to Alpesh early. Give Alpesh a regular status update on open, overdue and completed tasks. Managing and scheduling calls Schedule, confirm and coordinate calls across time zones. Screen and prioritise incoming call requests, and handle routine queries directly. Set up call links, dial-ins and participants in advance, and reschedule quickly when plans change. Page 2 Reminders and follow-ups Remind Alpesh of upcoming meetings, calls, deadlines and commitments in good time. Send task-based reminders drawn from the tracker: what is due today, this week, and what is overdue. Flag anything waiting on his decision or approval so it does not hold up others. Qualifications and skills Required Experience as an executive assistant, personal assistant or in a similar role supporting a founder or senior leader. Excellent written and spoken English, with the ability to write clear emails, summaries and instructions. Strong command of calendar, email and video-call tools such as Google Workspace or Microsoft 365, Zoom and Google Meet. Comfortable using a task tracker or project tool to assign work and follow it through. Highly organised, with close attention to detail and the habit of closing loops without being asked. Confidence to follow up with senior people and to speak on Alpesh's behalf with tact. Complete discretion with confidential business, financial and personal information. Preferred Experience in healthcare, pharmacy, telehealth or a multi-business environment.

Experience supporting an executive who works across time zones. Familiarity with AI note-taking and productivity tools. Role details The Executive Assistant reports directly to Alpesh Patel and works with the teams, partners and clients across his businesses.

The role at a glance:

Detail Information Location Remote Working hours 5:30 PM to 2:30 AM IST, covering US business hours

Employment type Full-time

To apply, send your resume to [email protected]

Pay: ₹30,000.00 - ₹35,000.00 per month

Benefits:

• Work from home

Work Location: Remote