Executive Assistant to Director

Key Responsibilities

Calendar & Meeting Management

• Proactive Calendar Ownership: Manage and optimize the Director’s complex daily schedule, troubleshoot scheduling conflicts dynamically, and allocate adequate preparation buffers.
• Meeting Coordination: Organize internal and external meetings, board reviews, and town halls. Book venues, set up required audio/visual technology, and coordinate hospitality logistics.
• Documentation & Briefings: Prepare detailed meeting agendas, compile pre-reading materials, take highly accurate minutes of meetings (MoM), and rigorously track action items for follow-up.

Communication & Gatekeeping

• Liaison & Gatekeeping: Serve as a strategic communication conduit between the Director and department heads, clients, partners, and vendors.
• Correspondence & Formatting: Screen incoming calls, emails, and physical mail. Draft, proofread, and format professional memos, presentation slides, internal announcements, and reports.
• Confidentiality: Securely manage highly sensitive corporate data, personnel records, and executive discussions with flawless discretion.

Travel & Expense Logistics

• Itinerary Design: Coordinate comprehensive domestic and international travel itineraries, including multi-city flight bookings, visa coordination, hotel lodging, and ground transportation.
• Expense Tracking: Reconcile business expenditures, track corporate credit card transactions, and file timely monthly expense reports.

Operations & Special Projects

• Project Oversight: Help track cross-department milestones and deadlines under the Director’s purview.
• Process Optimization: Review existing office procedures and introduce structured digital filing systems or software to improve operational efficiency.

Pay: ₹35,000.00 - ₹40,000.00 per month

Work Location: In person