Executive Assistant to Director

Company Profile

JCPL (Jatia Chemicals Pvt. Ltd.) is a leading Indian manufacturer engaged in the manufacture, processing, distribution, and sale of feed phosphates, including Dicalcium Phosphate (Feed Grade), Monocalcium Phosphate (MCP), Phosphoric Acid, and related chemical products. Leveraging proprietary, patented, and licensed technologies, the company is recognised for its robust operational capabilities, stringent quality standards, and strong commitment to safety and sustainability.

Job Summary

We are looking for a well-organised and proactive Executive Assistant to provide administrative and coordination support to the Directors. The role involves managing schedules, coordinating meetings, handling correspondence, preparing reports, maintaining confidential documents, and ensuring smooth day-to-day executive office operations.

Key Responsibilities

• Manage the Directors’ schedules, appointments, meetings, and reminders.
• Handle emails, official correspondence, phone calls, and other communications.
• Maintain and organise important company documents, records, and files.
• Coordinate official travel arrangements, meeting logistics, and other administrative requirements.
• Provide day-to-day administrative and business support to the Directors.
• Follow up with department heads and employees on assignments given by the Directors and ensure timely completion.
• Coordinate with banks regarding company accounts, cheque deposits, fund transfers, payment follow-ups, and other routine banking activities.
• Handle bank visits, banking documentation, account statements, loan papers, and coordination with bank officials and the Accounts Department.
• Assist with NEFT/RTGS transactions and other banking formalities as authorised by the Directors.
• Prepare and update Excel sheets, reports, and presentations as required.
• Maintain the confidentiality of company, financial, and other sensitive information.
• Perform any other duties and responsibilities assigned by the Directors.

Educational Qualifications

• Basic understanding of banking procedures and financial documentation.
• Graduate in any discipline from a recognised university.
• Proficiency in MS Office, particularly Excel, Word, and PowerPoint.
• Good written and verbal communication skills in English and Hindi

Required Skills

• Strong organisational, time-management, coordination, and follow-up skills.
• Good communication and interpersonal skills, with a professional approach when dealing with Directors, bank officials, and other stakeholders.
• Attention to detail and accuracy in documentation and record-keeping.
• Ability to prioritise tasks, manage multiple responsibilities, and meet deadlines.
• High level of integrity, discretion, and confidentiality in handling company and financial information.
• Proactive attitude, problem-solving ability, and willingness to learn.
• Willingness to travel locally for banking and other official work as required.

Pay: Up to ₹25,000.00 per month

Benefits:

• Leave encashment
• Paid sick time
• Provident Fund

Work Location: In person