Executive Assistant to Director

Job Summary

We are looking for a highly organized and proactive Executive Assistant to the Managing Director to provide effective administrative and coordination support. The role involves managing meetings, preparing meeting notes, tracking departmental commitments, and ensuring timely follow-up on important action points.

Key Responsibilities

• Schedule and coordinate meetings for the Managing Director with department heads, employees, clients, and other stakeholders.
• Prepare meeting agendas, notes, and Minutes of Meeting (MoM) and maintain proper records.
• Track action points and commitments discussed during meetings.
• Follow up with respective departments on assigned tasks and commitments to ensure timely completion.
• Assist the Managing Director in monitoring the progress of key initiatives and projects.
• Maintain confidentiality of sensitive company and management information.
• Coordinate with internal and external stakeholders on behalf of the Managing Director when required.
• Perform other administrative and coordination responsibilities assigned by the Managing Director.

Key Skills & Competencies

• Excellent communication and interpersonal skills
• Strong follow-up and coordination skills
• Good organizational and time-management skills
• Strong documentation and reporting skills
• Proficiency in MS Office / Google Workspace
• Ability to handle confidential information
• Ability to coordinate effectively with multiple departments

Qualification & Experience

• Bachelor's degree in any discipline
• 1–5 years of experience in Executive Assistant, Management Coordinator, MIS, Administration, or a similar role
• Experience in meeting coordination, reporting, documentation, and departmental follow-up will be an advantage

Pay: ₹15,000.00 - ₹20,000.00 per month

Work Location: In person