Executive Assistant to Director

Urgent Requirement: EA (Executive Assistant)

Reporting : Director

Job Location: Andheri (Mumbai)

Years of Experience: 3–6 years of experience

Qualification: Graduate in Business Administration, Commerce, Management, or a related field.

Budget: 6 to 9 LPA

Working Days: Monday to Saturday**(2nd and 4th off)**

PF / Mediclaim Benefits: Yes

Working Hours: 8.30 Hours (office timing 10 am to 6.30

Key Responsibilities

Executive Support: Manage the Director’s calendar, meetings, appointments, travel arrangements daily priorities.

Business Coordination: Coordinate with sales, purchase, production, supply chain, finance, HR other departments across trading and manufacturing operations.

MIS & Reporting: Prepare management reports, business presentations, dashboards, meeting minutes, and action trackers.

Order & Operations Follow-up: Track customer orders, dispatches, production schedules, inventory, procurement, and delivery commitments.

Stakeholder Management: Liaise with customers, vendors, business partners, internal teams, and external consultants as required.

Project Management: Monitor pending activities, project timelines, management decisions, and ensure timely closure of action points.

Documentation: Maintain confidential records, agreements, business correspondence, and management documents.

Administrative Coordination: Support travel bookings, expense statements, meetings, and other management-related requirements.

Confidentiality: Handle sensitive business, financial, and strategic information with discretion.

Assistance & CoordinationManage personal appointments, travel arrangements, bookings, and other requirements of the Director in SAp.

Handle credit card payment coordination, bill tracking, expense statements, reimbursements, and payment follow-ups.

Assist with bookings, reservations, purchases, documentation, and other personal administrative require

Qualifications & Experience

Graduate in Business Administration, Commerce, Management, or a related field.

3–6 years of experience as an Executive Assistant, Management Coordinator, or Business Operations Executive.

Strong MS Excel, PowerPoint, email drafting, and reporting skills.

Excellent communication, coordination, follow-up, and organisational skills.

Key Competencies

Strong ownership and execution capabilities.

Professional communication and interpersonal skills.

Ability to multitask and manage deadlines.

High level of confidentiality and attention to detail.

Proactive problem-solving and stakeholder management.

Preferred Candidate: Someone who can go beyond routine secretarial work and act as a reliable coordination partner to management, ensuring smooth execution of business priorities across trading and manufacturing operations.

Pay: ₹50,000.00 - ₹75,000.00 per year

Benefits:

• Cell phone reimbursement
• Health insurance
• Paid sick time
• Provident Fund

Work Location: In person