Executive Assistant to Director

Job Title: Executive Assistant to the Leadership Team

Industry: Security Manpower & Facility Management Services

Job Summary
We are seeking a highly organized, proactive, and resilient Executive Assistant (EA) to provide comprehensive, high-level administrative and strategic support to our senior leadership team. The security manpower industry operates 24/7/365, requiring an agile individual who can manage rapid communication, handle confidential workforce deployment metrics, and act as a reliable liaison between the executive office, regional operational heads, and major corporate clients. [1, 2, 3]The ideal candidate will function as a force multiplier, ensuring the executive team's time is optimized while managing administrative workflows, tracking compliance, and maintaining smooth corporate operations. [1, 2]Key Responsibilities

• Calendar & Schedule Management: Strategically manage complex professional calendars, prioritizing urgent operational meetings, client briefings, and internal reviews. [1, 2]
• Operational & Client Liaison: Act as the primary point of contact and gatekeeper between the Executive Office and client stakeholders, operations managers, and regional command centers. [1, 2]
• Tender & Proposal Support: Assist in compiling documentation, tracking timelines, and organizing data for high-value security contract tenders and manpower bids. [1]
• Documentation & Reporting: Draft and format sensitive communications, corporate governance memos, vendor contracts, and weekly deployment reports. [1, 2]
• Meeting Governance: Coordinate executive and board-level meetings, prepare agendas, and take meticulous minutes, tracking action items related to service delivery and manpower escalations. [1]
• Travel & Logistics Coordination: Arrange complex domestic and international travel itineraries, including coordinating site visits to remote deployment areas and managing travel expense reporting. [1, 2]
• Information Security & Confidentiality: Maintain strict confidentiality regarding labor union strategies, client lists, contract pricing structures, and sensitive personnel records. [1, 2]

Industry-Specific Competencies

• Crisis Management Awareness: Ability to remain calm and efficiently redirect resources or notify key personnel during security incidents, labor strikes, or sudden workforce shortfalls.
• Compliance Orientation: Basic familiarity with private security regulations, state/central labor laws, statutory compliances (like PF, ESI, Minimum Wages), and licensing timelines (such as PSARA in India) is highly advantageous.

Qualifications & Skills

• Experience: 3 to 5+ years of experience as an Executive Assistant, ideally within the security services, logistics, facility management, or allied workforce industries.
• Education: Bachelor’s degree in Business Administration, Human Resources, or a related field.
• Technical Proficiency: High literacy in Microsoft Office Suite (Word, advanced Excel for tracking metrics, PowerPoint) and modern collaboration tools (Slack, Zoom, Teams).
• Communication: Flawless verbal and written communication skills to interface confidently with blue-collar workforce representatives as well as corporate C-suite clients.
• Soft Skills: High emotional intelligence, sharp problem-solving capabilities, and the flexibility to adjust to a rapidly shifting industry environment. [1, 2, 3, 4, 5]

Pay: From ₹20,000.00 per month

Work Location: In person