Executive Assistant to Director

CORPZO

JOB DESCRIPTION

EXECUTIVE ASSISTANT

POSITION DETAILS

Job Title: Executive Assistant to Director

Department: Executive Office

Employment Type: Full-Time

Location: G-10, 2nd Floor, Sector 63, Noida, Uttar Pradesh

Experience: 1–3 Years

Qualification: Bachelor's degree in Business Administration, Management, Commerce, or a related field

1. POSITION SUMMARY

Corpzo is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative and operational support to senior management. The role requires exceptional organizational capabilities, professional communication skills, sound judgment, and the ability to manage executive priorities with discretion and precision.

The incumbent will facilitate executive calendar management, business correspondence, meeting coordination, stakeholder engagement, management reporting, and administrative operations while ensuring the timely execution of assigned responsibilities and the highest standards of confidentiality.

2. KEY RESPONSIBILITIES

Executive and Calendar Management

• Manage executive calendars, appointments, meetings, and business engagements.

• Prioritize competing commitments, resolve scheduling conflicts, and coordinate schedule adjustments.

• Monitor deadlines, management commitments, and pending priorities.

Business Communication and Correspondence

• Draft, review, and manage executive emails, official correspondence, and business communications.

• Coordinate communication between senior management, internal departments, clients, and external stakeholders.

• Ensure timely follow-ups and appropriate handling of priority matters.

Meeting and Action-Item Management

• Coordinate meeting schedules, agendas, participants, and logistical arrangements.

• Prepare meeting minutes, document decisions, and maintain action-item trackers.

• Follow up with stakeholders to ensure timely completion of assigned tasks and deliverables.

Management Reporting and Documentation

• Prepare executive presentations, management reports, briefing notes, and business summaries.

• Maintain accurate, organized, and confidential records of official documents and correspondence.

• Consolidate relevant information and departmental updates for management review.

Stakeholder and Operational Coordination

• Facilitate cross-functional coordination between senior management and relevant stakeholders.

• Track pending approvals, assignments, and operational deliverables.

• Support management initiatives, special projects, and business-related administrative requirements.

Travel and Logistical Arrangements

• Coordinate business travel, accommodation, transportation, itineraries, and meeting logistics.

• Maintain relevant confirmations, schedules, and supporting documentation.

Confidentiality and Professional Governance

• Safeguard confidential business, financial, employee, and management information.

• Exercise discretion, integrity, and sound judgment when handling sensitive matters.

• Adhere to organizational policies, documentation standards, and information-security procedures.

3. EDUCATIONAL QUALIFICATIONS AND EXPERIENCE

• Bachelor's degree in Business Administration, Management, Commerce, or a related discipline.

• 1–3 years of relevant experience in executive assistance, senior management support, personal assistance, or corporate administration.

• Demonstrated experience in executive scheduling, business correspondence, meeting coordination, and documentation management.

• Additional professional qualifications or relevant certifications will be considered an advantage.

4. REQUIRED TECHNICAL SKILLS

• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.

• Strong working knowledge of email management and calendar scheduling.

• Ability to prepare professional presentations, reports, meeting minutes, and executive summaries.

• Familiarity with virtual meeting platforms and digital task-management tools.

5. CORE COMPETENCIES

• Professional written and verbal communication

• Executive calendar and priority management

• Stakeholder relationship management

• Confidentiality and professional integrity

• Planning, coordination, and follow-through

• Analytical thinking and problem-solving

• Documentation accuracy and attention to detail

• Time management and multitasking

• Professional judgment and accountability

6. PERFORMANCE EXPECTATIONS

Performance will be assessed based on the accuracy and timeliness of executive support, the quality of business correspondence and documentation, the effectiveness of stakeholder coordination, the completion of assigned action items, and adherence to confidentiality and organizational standards.

7. IDEAL CANDIDATE PROFILE

The ideal candidate will demonstrate professional maturity, discretion, initiative, and a strong sense of accountability. The individual must be capable of managing competing priorities, anticipating executive requirements, maintaining effective stakeholder relationships, and delivering consistently high-quality administrative support in a dynamic corporate environment.

8. APPLICATION DETAILS

Interested candidates are invited to submit their updated résumé to the email address below.

Email: [email protected] and +91 9718444525

Subject Line: Application for Executive Assistant to Director – Noida

Work Location: G-10, 2nd Floor, Sector 63, Noida, Uttar Pradesh

CORPZO | PROFESSIONALISM | INTEGRITY | OPERATIONAL EXCELLENCE

Pay: ₹14,000.00 - ₹25,000.00 per month

Work Location: In person