Executive Assistant To Director - IMT Manesar

We are looking for a proactive and highly organised Executive Assistant to the Director who can act as a key support person for business and administrative matters across the organisation.

This is an execution-oriented role, where the primary responsibility is to ensure that tasks assigned by the Director are followed up and completed on time.

Key Responsibilities

• Follow up with employees, departments and external parties on tasks assigned by the Director and ensure closure.
• Collect reports, documents, information and updates required by the Director.
• Prepare presentations, reports and management summaries based on information received from different teams.
• Maintain and track pending tasks, deadlines and action items.
• Coordinate between departments and resolve routine follow-up issues.
• Coordinate temporary/ad-hoc requirements across business operations.
• Obtain quotations, negotiate with vendors and coordinate purchases and services.
• Assist the Director with meetings, travel, appointments and selected personal administrative requirements.
• Handle confidential information and sensitive matters with discretion.
• Escalate important delays or issues to the Director and ensure timely resolution.

Candidate Profile

• 2-5 years of experience in Executive Assistant, Operations, Administration, Business Coordination or similar roles.
• Excellent communication and follow-up skills.
• Good PowerPoint presentation and Excel skills.
• Proactive, organised and comfortable taking ownership.
• Good negotiation and vendor management skills.
• Ability to handle multiple tasks and work with minimal supervision.
• Comfortable communicating with employees, vendors and external stakeholders.
• Strong sense of responsibility, confidentiality and urgency.