Executive Assistant to Directors and Admin Assistant

Position: Executive Assistant to Directors and Admin Assistant
Location: Dubai
Industry: Beauty and Cosmetics
Employment Type: Full-time

Company Overview:
We are a dynamic beauty company dedicated to delivering high-quality cosmetic and skincare products. Our mission is to empower our customers through innovative and effective beauty solutions, and we are looking for a motivated, organized, and proactive individual to join our team as an executive assistant to our directors and admin Assistant.

Job Overview:
We are seeking a versatile and enthusiastic an executive assistant to our directors who will be responsible for providing administrative support to the team, managing daily office operations, and assisting in sales activities. The ideal candidate will have excellent organizational and communication skills, a passion for beauty products, and the ability to juggle multiple tasks in a fast-paced environment.

Key Responsibilities:

· Executive Assistance to Directors:

• Manage and organize the Director's daily schedule, including meetings, appointments, and travel arrangements, ensuring optimal time management and prioritization.
• Answer, screen, and direct phone calls, emails, and inquiries on behalf of the Director, ensuring timely responses and follow-up, and maintaining confidentiality.
• Coordinate and facilitate meetings, conferences, and events for the Director, including logistics, agendas, and preparing necessary materials.
• Prepare, proofread, and manage documents, presentations, reports, and correspondence, ensuring accuracy, attention to detail, and professionalism.
• Maintain and update the Director’s files, records, and databases, ensuring all information is current, organized, and easily accessible.
• Handle confidential and time-sensitive materials with discretion, including office correspondence, deliveries, and shipments.
• Assist with personal tasks and errands as required, providing seamless support for both professional and personal needs.
• Anticipate the Director’s needs, proactively solving problems and facilitating decision-making processes.
• Coordinate promotional events, product launches, and marketing campaigns.
• Provide product demonstrations and samples to clients as needed.
• General Office Support:
• Ensure the office environment is clean, organized, and conducive to productivity.
• Assist in other tasks or projects as assigned by the management.

Qualifications and Requirements:

• Education: High school diploma or equivalent (Bachelor’s degree in Business, Marketing, or related field is a plus).
• Experience:
• At least 1 years of experience in a similar administrative or sales support role, preferably within the beauty or cosmetics industry.
• Freshers are also welcome to apply.
• Knowledge of beauty products and trends is an advantage.
• Skills:
• Excellent verbal and written communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong organizational skills with the ability to multitask.
• Attention to detail and ability to work independently and as part of a team.
• Customer-oriented with a positive and professional demeanor.
• Basic knowledge of sales and marketing principles is preferred.

Personal Attributes:

• Highly motivated and results-driven.
• Proactive, with the ability to take initiative and solve problems.
• Friendly, approachable, and professional in dealings with clients and colleagues.
• Passionate about the beauty and skincare industry.

Benefits:

• Competitive salary and benefits package.
• Opportunities for career growth and development within the company.
• A dynamic and supportive team environment.

Job Types: Full-time, Permanent

Pay: AED2,000.00 - AED3,000.00 per month