Executive Assistant to Directors

As an Executive assistant in luxury establishments, your role is to provide high-level administrative support to Directors, ensuring seamless operations and facilitating decision-making processes.

Duties and responsibilities

1. Calendar management

a. Schedule coordination - Manage and organize Directors calendars, scheduling meetings, appointments, and travel arrangements.

b. Prioritization - Prioritize meetings and commitments, ensuring optimal use of the Directors time.

2. Communication management

a. Email correspondence - Handle and respond to emails on behalf of the Directors, ensuring timely and accurate communication.

b. Phone calls - Screen and manage phone calls, acting as a primary point of contact for inquiries.

3. Travel arrangements

a. Itinerary planning - Coordinate travel arrangements, including flight bookings, hotel accommodations, and ground transportation.

b. Logistics - Ensure Directors’ have all necessary documents and information for seamless travel.

4. Meeting coordination

a. Meeting preparation - Prepare materials, agendas, and presentations for Director’s meetings.

b. Minutes and follow-up - Record meeting minutes and follow up on action items to ensure implementation.

5. Task delegation

a. Project oversight - Assist in overseeing and coordinating projects, delegating tasks to appropriate team members.

b. Follow-up - Monitor progress on delegated tasks, ensuring deadlines are met.

6. Document management

a. File organization - Maintain organized electronic and physical filing systems for documents and records.

b. Confidentiality - Handle sensitive information with utmost confidentiality and discretion.

7. Office management

a. Supplies and equipment - Manage office supplies, equipment, and maintenance, ensuring a conducive work environment.

b. Vendor coordination - Liaise with vendors for office services and supplies.

8. Event coordination

a. Event planning - Organize and coordinate corporate events, conferences, and Directors retreats.

b. Logistics - Manage event logistics, including venue selection, catering, and guest coordination.

9. Correspondence drafting

a. Drafting documents - Prepare reports, memos, and other documents as needed.

b. Editing and proofreading - Review and edit written materials to ensure accuracy and clarity.

10. Professional liaison

a. Internal and external communication - Act as a liaison between the Directors and internal/external stakeholders.

b. Relationship building - Foster positive relationships with key partners, clients, and team members.

Job Type: Full-time

Pay: ₹25,000.00 - ₹52,794.41 per month

Benefits:

• Food provided

Work Location: In person