Executive Assistant to Founder / CEO

• We are seeking a highly experienced Executive Assistant to support the Founder/CEO of CAIS in his dual role as both CEO of CAIS and Chairman of an external organization (Museum/Nonprofit), including associated board responsibilities
• Reporting to the Chief of Staff, this individual will work closely alongside another Executive Assistant to provide coordinated, seamless support to the Founder/CEO. This is a mission-critical, highly visible role requiring exceptional judgment, discretion, and operational excellence
• This role is predominantly Executive Assistant–focused, with limited personal assistant responsibilities, and demands a high degree of ownership, adaptability, and trust
• Strategically optimize the CEO’s time by managing complex calendars and priorities across internal, external, and board-related commitments
• Support board management responsibilities for the CEO’s external Chairman role, including scheduling, meeting logistics, materials preparation, and follow-ups
• Partner closely with senior leadership to ensure seamless execution of the CEO’s agenda, priorities, and external obligations
• Anticipate conflicts, preparation gaps, and downstream impacts; proactively resolve issues before they arise
• Own end-to-end logistics for all business and personal travel, including flights, accommodations, ground transportation, itineraries, and real-time adjustments
• Plan and manage logistics for internal and external events involving the CEO (i.e., board meetings, offsites, conferences, and CEO-hosted events), coordinating with internal teams and external partners to ensure flawless execution
• Handle expenses, approvals, and administrative workflows with precision, urgency, and sound judgement
• Take detailed, accurate meeting notes and track follow-ups to completion
• Manage highly sensitive and confidential information with the utmost discretion and integrity
• Serve as a trusted gatekeeper and point of contact, representing the CEO with professionalism, confidence, and gravitas
• Maintain and curate executive relationship data and meeting intelligence within Salesforce, ensuring the CEO is consistently prepared for high-impact interactions
• Partner closely with Communications and Marketing teams to support the CEO’s external-facing engagements, including scheduling, preparation materials, and logistics for press opportunities, speaking engagements, and media appearances
• Ensure alignment across communications, leadership, and external stakeholders for timely and effective execution
• Provide personal assistance as needed, without detracting from core executive responsibilities

Benefits

• Healthcare & wellness: We offer highly subsidized medical, dental, vision plan options, and monthly reimbursements to support your lifestyle outside of work
• Coverage Waiver Allowance: Have benefits through another source? Receive a monthly allowance for waiving coverage
• Voluntary benefits: Enjoy discounted pricing on virtual marketplace retail benefits, pet insurance, legal, identity theft, critical illness, hospital coverage, and additional life and AD&D insurance
• Paid parental leave: New parents receive up to 16 weeks of fully paid leave
• Flexible PTO: Take the time you need in coordination with your team and manager. Plus, enjoy nine paid holidays throughout the year
• 401(k) matching: Participate in a comprehensive 401(k) plan with a 4% match
• Free Food: Take advantage of our in-office lunch program and a fully stocked kitchen
• Team events: Join our monthly happy hours, team building activities, and other events to ensure we stay connected- The ideal candidate thrives in a fast-paced, high-expectation environment, brings elite attention to detail, and operates as a true extension of the executive
• This position requires a high level of responsiveness and availability aligned with the CEO’s schedule and is best suited for someone energized by an always-on executive environment
• Exceptional organizational, prioritization, and execution skills
• Ability to operate independently, anticipate needs, and execute with minimal direction; brings an inherent desire to learn
• Availability to work from CAIS’ NYC office ~4 days per week, with flexibility to support the CEO outside standard business hours as required
• Foundational knowledge of the finance industry and basic financial terminology strongly preferred
• Strong judgment, discretion, and emotional intelligence; trusted with highly sensitive information
• Advanced working knowledge of Microsoft Office (including Excel and PowerPoint), and experience maintaining CRM’s (Salesforce preferred)
• Bachelor’s degree required
• Applied AI Execution: Demonstrated experience integrating generative AI tools (such as ChatGPT, Claude, Copilot,) into daily workflows
• Demonstrated experience supporting Founder-level or C-Suite executives in a fast-paced, high-performance environment; financial services, fintech, or adjacent industries preferred
• High emotional intelligence, sound judgment, and excellent interpersonal skills
• Structured, strategic thinker with the ability to break complex situations into actionable steps
• Expert-level calendar, travel, logistics and time management skills; thrives in complexity and constant change
• Clear, concise written and verbal communication skills