Executive Assistant To Founder

Job Description – Executive Assistant (Founder’s Office)

Location

Colaba, Mumbai

Employment Type

Full-time | Work from Office

Working Days & Shift

5 Days Working

Shift Timing: 10:00 AM to 7:00 PM

About the Role

We are looking for a smart, proactive, and highly dependable Executive Assistant to support the Founder in managing day-to-day professional and personal coordination.

The ideal candidate should be quick on their feet, detail-oriented, organized, and capable of handling multiple responsibilities with professionalism and confidentiality. Years of experience are not a strict criterion — we are looking for someone who is proactive, eager to learn, and efficient at work.

Key Responsibilities

Manage the Founder’s calendar, meetings, and scheduling efficiently

Handle email management and ensure timely follow-ups

Coordinate with internal and external stakeholders on behalf of the Founder

Assist with personal tasks, including banking and administrative coordination

Track pending tasks and ensure timely closure and updates

Prepare basic reports, documents, and trackers using Excel and Word

Support in travel planning, appointments, and operational coordination

Maintain confidentiality while handling sensitive information

Ensure smooth communication and coordination across teams

Required Skills

Strong calendar and email management skills

Quick thinker with a proactive approach

Ability to handle founder-related and personal coordination tasks

Basic working knowledge of MS Excel and MS Word

Strong follow-up and coordination skills

High level of professionalism and confidentiality

Good communication and organizational abilities

Ability to multitask and manage priorities effectively

Positive attitude and willingness to learn

Candidate Requirements

Graduate in any discipline

Experience is flexible for candidates who are quick learners and proactive

Immediate to 15 days joiners preferred

Comfortable working in a fast-paced environment

Compensation

CTC: Up to ₹5.50 LPA

Recruitment Process

Round 1 – Interview with Hiring Manager

Round 2 – Interview with AVP (Founder’s Office),  including a short assessment

Final Round – Discussion with Founder

Ideal Candidate Profile

We are looking for someone who:

Takes ownership of tasks

Has excellent coordination abilities

Can maintain discretion and confidentiality

Is dependable and responsive

Can work independently with minimal supervision

Is eager to learn and grow in a dynamic environment