Executive Assistant to Founder

About the role

This is an Executive Assistant to Founder role working directly with the Founder of FLAIR, a growing human performance group based in Hong Kong.

This is not a traditional assistant role.

The role begins with executive support and coordination, but is designed for someone who wants to grow alongside the Founder and the wider FLAIR group. As your capabilities grow, you will have the opportunity to progressively take ownership of projects, operations and broader business responsibilities.

Key responsibilities

• Manage the Founder’s priorities, schedule, meetings and key commitments
• Capture decisions, action items, owners and deadlines, and drive follow-through
• Proactively remind and follow up with the Founder, team members and external stakeholders
• Coordinate projects, recruitment, events and business initiatives
• Prepare meeting notes, research, documents and briefing materials
• Build and improve task management, communication and operational systems
• Identify bottlenecks, overdue matters and operational issues before they become problems
• Continuously learn and apply AI, automation and productivity tools to improve efficiency
• Progressively take ownership of projects, processes and broader business operations

About you

• 3+ years of relevant professional experience preferred
• Highly organised with exceptional follow-through
• Strong ownership and accountability
• Proactive and comfortable managing upwards
• Fast learner with a strong growth mindset
• Curious about business, technology and AI
• Committed to continuous learning and professional development
• Able to work independently, solve problems and propose solutions
• Professional English and Cantonese
• Sound judgement, discretion and professionalism
• Comfortable working in a fast-growing entrepreneurial environment

Growth & career development

This role is designed around increasing levels of responsibility:

Support → Ownership → Management → Leadership

For a high-performing individual, the role may progressively expand beyond executive support into Founder Office, business operations and general management.

As FLAIR grows, exceptional performers who develop strong operational, commercial and leadership capabilities may have the opportunity to progress into senior management positions, including General Manager or COO-level responsibilities.

Working style & flexibility

**Given the nature of working directly with the Founder, occasional flexibility outside standard office hours may be required for time-sensitive matters, key events, travel or business priorities.**We value outcomes over presenteeism and believe flexibility should work both ways.

About us

FLAIR is a growing human performance group based in Hong Kong, with businesses spanning Gymnastics, Fitness, Sports Medicine and Sports Technology.