Executive Assistant to General Manager

About the role

This role provides high-level administrative and executive support to the General Manager, including preparation of reports, correspondence, presentations, meeting minutes, and internal documentation. The position requires acting as a Mandarin translator during meetings, site visits, negotiations, and business events, facilitating effective communication between the General Manager and internal/external stakeholders. The role involves accompanying the General Manager on business meetings, site visits, outstation assignments, and overseas trips when required, including arranging travel itineraries, accommodation, transportation, and meeting schedules.

Key responsibilities

• Provide high-level administrative and executive support to the General Manager
• Prepare reports, correspondence, presentations, meeting minutes, and internal documentation
• Manage schedules, appointments, meetings, and follow-up actions
• Coordinate internal and external communications on behalf of the General Manager
• Act as a Mandarin translator during meetings, site visits, negotiations, and business events
• Assist with written and verbal translation between Mandarin, English, and Bahasa Malaysia
• Arrange travel itineraries, accommodation, transportation, and meeting schedules
• Provide on-site administrative and translation support during business engagements
• Maintain strict confidentiality of company information, management discussions, business strategies, and client matters
• Support corporate projects and business initiatives as required

About you

• Proficient in Mandarin, English, and Bahasa Malaysia (spoken and written)
• Strong organizational, coordination, communication, and multitasking skills
• High level of integrity, professionalism, and confidentiality
• Willing to travel outstation and overseas when required
• Able to work flexible hours and be available to accompany the General Manager for business meetings, corporate events, and official engagements when necessary
• Possess a valid driving license and own transportation will be an added advantage
• Prior experience as an Executive Assistant, Personal Assistant, Management Assistant, or similar role is preferred