Executive Assistant to General Manager

Job Summary

We are seeking an energetic and highly organized Executive Assistant to support the General Manager in all administrative and operational functions. This vital role requires a proactive individual who thrives in a fast-paced environment, demonstrating exceptional organizational skills, attention to detail, and a positive attitude. The Executive Assistant will serve as a key point of contact, managing schedules, coordinating communications, and ensuring smooth daily operations to enable the General Manager to focus on strategic priorities. This paid position offers an exciting opportunity to contribute to a dynamic organization committed to excellence and growth.

Responsibilities

• Manage the General Manager’s calendar using Microsoft Outlook Calendar, scheduling meetings, appointments, and travel arrangements efficiently.
• Handle incoming phone calls with professionalism and courtesy, utilizing multi-line phone systems and practicing excellent phone etiquette.
• Prepare, proofread, and distribute correspondence, reports, and presentations with precision using Microsoft Office tools.
• Organize and maintain files and records through effective filing systems, both physical and digital, including Google Workspace platforms.
• Perform data entry tasks with accuracy, utilizing QuickBooks for bookkeeping activities such as invoicing and expense tracking.
• Coordinate meetings by preparing agendas, taking minutes, and following up on action items to ensure timely completion.
• Assist with front desk duties including greeting visitors, managing office supplies inventory, and supporting overall office experience.
• Support administrative projects such as document signing via DocuSign and maintaining confidentiality of sensitive information.
• Provide exceptional customer service by addressing inquiries promptly and professionally both in person and via email or phone.
• Conduct clerical tasks such as proofreading documents, handling filing systems, and managing multi-line phone systems to ensure seamless office operations.

Experience

• Proven office experience or administrative support experience in a professional setting.
• Strong organizational skills with the ability to prioritize tasks effectively in a busy environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Experience with QuickBooks or similar bookkeeping software is preferred.
• Excellent typing skills with high accuracy for data entry tasks.
• Knowledge of office equipment including multi-line phone systems and front desk procedures.
• Demonstrated ability to provide outstanding customer service with professional phone etiquette.
• Familiarity with document management tools like DocuSign is a plus.

Pay: $50,105.06-$77,715.94 per year

Benefits:

• Casual dress
• Company pension
• Dental care
• Discounted or free food
• Employee assistance program
• Flexible schedule
• On-site parking
• Paid time off
• RRSP match
• Tuition reimbursement
• VRSP

Work Location: In person