Executive Assistant To GMD

Job Summary

We are looking for a well-organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and business support to the management team.

Responsibilities

• Manage executive calendars, appointments, meetings, and schedules efficiently.
• Handle end-to-end business travel arrangements, including flights, hotels, transportation, and itineraries.
• Prepare accurate Minutes of Meetings (MoM) and follow up on action points to ensure timely closure.
• Manage vendor registration, onboarding, documentation, and coordination.
• Support sales and marketing operations, including data management, MIS, reporting, and coordination.
• Prepare quotations, invoices, and billing-related documentation and coordinate with relevant teams.
• Create professional PowerPoint presentations (PPTs), management reports, and business updates.
• Coordinate with various internal departments and external stakeholders to ensure smooth execution of business activities.
• Maintain confidentiality of management information and ensure timely completion of assigned tasks.
• Knowledge and practical working experience with AI tools, particularly Claude, will be preferred.

Preferred Skills

• Excellent communication and interpersonal skills.
• Strong organizational and time-management abilities.
• Good proficiency in MS Office, especially Excel and PowerPoint.
• Ability to multitask, prioritize, and work independently.
• Strong attention to detail and follow-up skills.
• Comfortable using AI-powered productivity and business tools.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.