Executive Assistant to Management

Job Responsibilities

• Attend internal and external meetings with Management when required.
• Record key discussions, decisions, action items, and important information from meetings.
• Prepare professional meeting minutes, summaries, reports, and follow-up notes.
• Follow up on tasks and instructions assigned by Management.
• Coordinate with departments, team members, vendors, clients, and external parties.
• Communicate and delegate tasks to the relevant person based on Management’s instructions.
• Track task progress, deadlines, outstanding matters, and ensure proper follow-up until completion.
• Prepare information, documents, presentations, and briefing materials before meetings.
• Assist Management in coordinating projects, business activities, and day-to-day matters.
• Use AI and digital productivity tools to improve the quality and efficiency of reports, research, presentations, meeting records, and task management.
• Conduct research and organize relevant information when required by Management.
• Handle other assignments and responsibilities instructed by Management.

Requirements

• Minimum 2 years of relevant working experience.
• Diploma or Degree in Business Administration, Management, Communications, IT, or a related field.
• Good communication, coordination, and interpersonal skills.
• Strong sense of responsibility and able to follow through on assigned matters.
• Well-organized and able to manage multiple tasks and deadlines.
• Proactive, resourceful, and willing to learn.
• Comfortable working directly with Management and communicating with different departments and external parties.
• Able to use AI tools such as ChatGPT and other productivity tools effectively.
• Good working knowledge of Microsoft Office, Google Workspace, or similar productivity platforms.
• Able to prepare professional written communication, meeting records, reports, and presentations.
• Willing to attend external meetings and travel locally when required.
• Able to handle confidential information professionally.